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Asset Handover Form Template

Effortlessly Manage Your Assets With This User-Friendly Template

Passing assets to new employees can be a daunting task, especially if details slip through the cracks. This asset handover form template helps you streamline the process, ensuring everything is documented for accountability. Perfect for HR professionals, team managers, or anyone responsible for asset management, this template allows you to track asset details, confirm receipt, and provide a clear record for both parties. It's user-friendly and WCAG-aligned to enhance accessibility. Discover how it can simplify your asset handover process by trying the live template.

Use this Template (FREE) Live Preview
Handover reference ID
Date of handover
Handover location or delivery address
Expected return date
Handover method
In person
Courier
Internal transfer
Remote handover
Other
Please Specify:
Issuing party full name
Receiving party full name
Receiving party work email
Department or team
Recipient relationship to the organization
Employee
Contractor
Intern
Vendor
Visitor
Prefer not to say
Other
Please Specify:
Asset type
Please Specify:
Brand
Model
Serial number or IMEI
Asset tag or inventory ID
Accessories included
Please Specify:
Asset condition at handover
Poor
Fair
Good
Very good
Excellent
Usage status
New
Lightly used
Used
Refurbished
Unknown
Functionality check completed and working as expected
Yes
No
Data status at handover
Factory reset performed
Configured with standard image
Contains existing user data
Not applicable
Unknown
Security controls applied
I acknowledge receipt of the listed asset and accessories
Yes
No
Additional notes or exceptions
I accept responsibility to care for the asset and report loss or damage promptly
Strongly disagree
Disagree
Neither
Agree
Strongly agree
Issuing party signature
Issuing party signature date
Receiving party signature
Receiving party signature date
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Paper art illustration depicting an asset handover form for FormCreatorAI article.

When to use this form

Use this template whenever your company property changes hands: offboarding a team member, assigning gear to a new hire, or transferring tools to a contractor. Capture what you pass on, who is responsible, and the exact condition to keep a clean audit trail. For keys issued with equipment or access cards, pair it with the Key checkout form to track controlled access. If manuals, warranties, or licenses accompany the asset, log them with the Document handover form. Facility teams, IT, and operations benefit by reducing disputes, avoiding lost items, and speeding setup. The outcome: clear proof of custody and faster handoffs.

Must Ask Asset Handover Questions

  1. What asset(s) are being transferred, including make, model, serial number, and asset tag?

    Specific identifiers prevent mix-ups and prove which exact item changed custody. You also speed support and warranty claims later.

  2. Who is handing over the asset and who is receiving it, with role, department, and contact details?

    Named parties create accountability and make follow-up simple. This also helps audits confirm the chain of custody.

  3. What is the condition at handover, and are photos or checklists attached?

    Documenting condition reduces disputes about pre-existing damage or missing parts. Photos and checklists provide objective evidence.

  4. Are all accessories, software, and keys included, or are any items outstanding?

    Listing peripherals and credentials ensures nothing is forgotten and flags gaps to close. If keys are included, collect a separate acknowledgement using the Key receipt acknowledgement form.

  5. When and where is the handover taking place, and which approver or witness will sign?

    Time, location, and a sign-off create a defensible record. This supports policy compliance and speeds issue resolution.

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