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New Hire Request Form Template

Streamline Your Onboarding with Our New Hire Request Form

Getting your new employees set up shouldn't be a hassle, but it often is. This New Hire Request Form Template is designed for HR teams who want a smooth onboarding process for their new hires by efficiently collecting key information. With this template, you can quickly capture everything from equipment requests and start dates to specific job details, prevent oversights in your onboarding workflow, improve communication between departments, and ensure a satisfying first day for your new employees. Start customizing your form today for a streamlined onboarding experience.

Use this Template (FREE) Live Preview
Requester full name
Requester email
Department or team
Position title
Number of openings
1
2
3
4
5 or more
Position request type
New position
Backfill
Employment classification
Full-time
Part-time
Temporary/Fixed-term
Contractor
Intern/Co-op
Primary work location or site
Work arrangement
On-site
Hybrid
Remote
Requested start date
Work hours per week
10-19
20-29
30-39
40+
Not sure
Work schedule type
Standard business hours
Shift schedule
Flexible/To be arranged
Other/To be determined
Compensation basis
Salary
Hourly
Stipend
Commission-based
Other/To be determined
Budgeted pay range or hourly rate
Cost center or budget code
Is funding confirmed for this role?
Yes
No
Hiring manager or supervisor for this role
Job description link or storage location
Business justification for this hire
Requester acknowledgement name (type full name)
Requester acknowledgement date
{"name":"Requester full name", "url":"https://www.quiz-maker.com/QPREVIEW","txt":"Requester full name, Requester email, Department or team","img":"https://www.quiz-maker.com/3012/images/ogquiz.png"}
paper art illustration featuring a new hire request form with checkboxes and fields for employee information

When to use this form

Use this form when you need headcount approval for a backfill, a new role, or a seasonal spike. It aligns hiring managers, HR, and Finance on the role, justification, budget, timing, and approvals. Examples: replace a support agent who resigned; add a software engineer to hit a product release; ramp up warehouse staff for holiday demand; open a new region. Once approved, you can capture personal and job specifics with the New employee details form, register the worker where required using the Worker registration form, and coordinate day-one tasks through the New hire onboarding form. The result is a clear decision, a funded req, and a smooth handoff to recruiting and onboarding.

Must Ask New Hire Request Questions

  1. What role, team, and level are you requesting?

    This sets the scope so you and recruiters target the right profiles. It also aligns job family and leveling for compensation benchmarking and approvals.

  2. Why is this position needed now, and what outcomes will it drive in the next 6 months?

    A clear business case helps approvers weigh urgency, impact, and tradeoffs. Measurable outcomes make it easier to track success after the hire.

  3. What employment type, location, and work arrangement (onsite, hybrid, remote) do you require?

    These choices affect compliance, budget, and where you can recruit. They also inform equipment, workspace, and scheduling needs.

  4. What is the approved salary range and total hiring budget (compensation, tools, fees, relocation)?

    Stating a range keeps offers consistent and speeds approvals. Future adjustments can route through the Pay increase form.

  5. What target start date, onboarding owner, and probation period will you set?

    A start date and owner keep dependencies on track across IT and HR. If you use probation, document terms and reviews with the Employee probation form.

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