Project Closure Report Template
Bridge the gap between project completion and documentation with ease.
Completing your project can be overwhelming, especially when it comes to documenting the closure. This Project Closure Report Template helps project managers and teams summarize lessons learned, evaluate deliverables, and capture team feedback efficiently. With this template, you can ensure compliance, save time on reporting, maintain clear communication with stakeholders, and easily customize the form to fit your needs. Experience a streamlined project closeout process with our ready-to-use template.
When to use this form
Use this form at the end of any project to wrap up work, document results, and secure sign-off. It helps you, your team, and sponsors see what was delivered, what changed, what it cost, and what to do next. Use it after a product launch, a migration, or a client engagement to capture outcomes, lessons, and handover tasks. Summarize effort using the Standard work log form and confirm that all tasks are closed by referencing the Task log form. The result is a clear record for audits, a smooth handoff to operations, and a plan for follow-up actions and benefits tracking.
Must Ask Project Closure Report Questions
- What were the goals and success criteria, and did you meet them?
This frames results against the plan so you can judge value, not just activity. It guides sign-off and sets a shared baseline for benefits realization.
- What key deliverables did you complete, and where are they stored?
Listing final deliverables with links or locations prevents rework and confusion later. It also speeds audits and reuse by making assets easy to find.
- How did actual timeline and budget compare to plan, and what drove the variance?
Comparing plan versus actual exposes constraints and tradeoffs. Root causes inform future estimates and portfolio decisions.
- What open items, risks, or support needs remain, and who owns each after handover?
Clear owners and dates reduce post-launch drift and service gaps. For steady-state routines, point ops to the Daily routine checklist form so nothing critical is missed.
- Who approves closure, and what follow-up actions or reports are required?
Named approvers and dates protect compliance and close the loop. If stakeholders need one-off analysis, route it through the Ad hoc report request form to avoid side channels.
More Forms
- 100% Free - No Catches
- Collect Responses Today
- Tailor to your Look & Feel