Purchase Requisition Form Template
Streamline Your Purchasing Process with Ease
Struggling to manage purchase requests can lead to delays and confusion in your procurement process. This purchase requisition form template is designed for procurement managers and teams, helping you easily document and track purchasing needs. With this template, you can automate approval workflows, ensure clear communication with suppliers, and maintain accurate records, all while improving your operational efficiency. Plus, it's WCAG-aligned for accessibility. Experience the convenience of a pre-built form today.
When to use this form
Use this form when a team member needs approval to buy goods or services before a PO is issued. Common cases: laptops for new hires, software renewals, safety gear, lab equipment, or a one-time repair by a vendor. The form gives managers and procurement a clear view of specs, cost, timeline, and vendor, so they can validate budget and policy and move fast. Finance gets an audit trail; you get predictable turnaround and fewer back-and-forths. For small consumables, route the request through the Supply request form. When you must compare prices from multiple vendors, attach or open an RFQ Form. For complex, scoped work like marketing or IT projects, start with a Request for proposal form.
Must Ask Purchase Requisition Questions
- What item or service do you need, including quantity and specifications?
Clear specs prevent wrong items and delays. They also let procurement match vendors and negotiate accurate pricing.
- Why is this needed now, and what outcome will it enable?
Stating the business impact helps approvers prioritize and justify spend. It also frames success criteria for later evaluation.
- What is the estimated total cost, and which budget or cost center will fund it?
Cost and funding details confirm budget availability and speed finance review. For complex, multi-department buys, start a companion Procurement request form to centralize approvals.
- When is the required delivery date, and where should it be delivered or installed?
Lead time and location affect vendor selection, shipping options, and the risk of rush fees. If this is a routine facilities or janitorial restock, use the Requisition of office maintenance supplies form instead.
- Have you identified preferred vendors, or do you require competitive quotes?
This flags whether to use existing contracts or run a quote process. It helps procurement ensure fairness and compliance with thresholds.
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