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School Counseling Progress Note Form Template

Streamline Your Documentation with This Progress Note Template

Keeping detailed records of counseling sessions is essential for effective student support, yet it can be time-consuming. This School Counseling Progress Note Form Template helps school counselors document sessions efficiently and accurately. By using this template, you can quickly summarize key points, monitor student progress, and ensure compliance with reporting standards while saving valuable time. Designed with WCAG-aligned labels for accessibility, this user-friendly form also simplifies communication with parents and staff as well as aids in developing tailored support plans. Explore the live template and see how it works for you.

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Student full name
Student ID (optional)
School or campus
Counselor full name
Date of session
Session start time (HH:MM)
Session length (minutes)
Grade
Session type
Individual counseling
Group counseling
Parent/guardian meeting
Teacher/staff consultation
Crisis response
Classroom guidance/lesson
Other
Please Specify:
Session location
In person - counseling office
In person - classroom
Virtual/video
Phone
Other
Please Specify:
Referral source
Self
Parent/guardian
Teacher/staff
Administrator
Peer
Other
Please Specify:
Education plan status
None
504 plan
IEP
Unknown/Not applicable
Primary concern this session
Academic
Attendance
Behavior
Social/emotional
Peer conflict
Family concerns
Safety/crisis
College/career
Other
Please Specify:
Additional concerns
Please Specify:
Observed affect/behavior
Please Specify:
Student currently reports thoughts of harming self or others
Yes
No
Unsure
Not assessed this session
Risk level (if assessed)
None/Low
Moderate
High
Imminent
Not applicable
Safety actions taken this session
Please Specify:
Interventions used this session
Please Specify:
The student was engaged and participative
Strongly disagree
Disagree
Neither agree nor disagree
Agree
Strongly agree
Progress toward goals this session
Poor
Fair
Good
Very good
Excellent
Outcome of session
Improved
No change
Worsened
Stabilized
Not applicable
Tasks or home practice assigned (if any)
Follow-up actions needed
Schedule student follow-up
Contact parent/guardian
Consult with teacher/staff
Review/adjust 504 or IEP supports
Refer to school team (e.g., MTSS, SST)
Refer to community provider
Crisis follow-up/check-in
None
Other
Please Specify:
Next session date
Planned session frequency
As needed
Weekly
Every two weeks
Monthly
To be determined
Parent/guardian notified today
Yes
No
Not applicable
Method of parent/guardian contact
Not applicable
Phone call
Email
In person
Note sent
School portal/message
Other
Please Specify:
Limits of confidentiality reviewed today
Yes
No
Not applicable
Student assent to counseling today
Yes
No
Not applicable
Teacher/staff to contact (name or role)
Teacher/staff follow-up needed
Yes
No
Additional notes
Counselor signature (type full name)
Signature date
I attest that this note accurately reflects the session
True
False
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Paper art illustration depicting a school counseling progress note form template relevant to FormCreatorAI

When to use this form

Use this form right after student check-ins, small group sessions, crisis support, or family calls. It helps you capture the presenting concern, intervention used, risk level, and next steps while details are fresh. School counselors, interns, and social workers benefit from consistent, ASCA-aligned notes that make handoffs clear and audits simpler. For multi-disciplinary care, pair these entries with the Mental health progress notes form or record broader treatment history in the Clinical notes form. If a student also works with an outside provider, match language across systems to keep goals and progress in sync.

Must Ask School Counseling Progress Note Questions

  1. What was the reason for today's contact, and who initiated it?

    This sets the context and urgency so you triage supports and document referral patterns. Using consistent categories aligns your entry with the Client progress notes form for cleaner reporting.

  2. Which interventions or strategies did you use during the session?

    Listing brief, specific actions shows what you delivered and supports continuity across providers. It also maps well to the Soap note form if your team mixes formats.

  3. What is the student's current risk level and noted protective factors?

    Clear risk language and buffers guide safety planning and timely parent or admin notification. It also creates defensible documentation if your notes are reviewed.

  4. What measurable goal are you working toward, and what progress did the student show today?

    Tying work to a concrete goal lets you track outcomes across visits and show growth. It prevents vague notes and keeps MTSS or IEP updates focused.

  5. What follow-up actions, timeline, and stakeholders are needed before the next contact?

    Naming who does what, by when, reduces dropped tasks and clarifies accountability. It also makes warm handoffs to teachers or community partners faster.

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