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Appointment Form Template

Streamline Your Client Bookings with This Appointment Form

Struggling to keep track of client appointments can lead to missed opportunities and disorganization. This appointment form template is designed to help professionals like you manage bookings effortlessly, ensuring a structured process for scheduling. Experience the ease of organizing appointments, reducing no-shows, and improving client communication all while creating WCAG-aligned forms that enhance accessibility. Effortlessly customize details, capture specific requirements, and streamline your day. Start utilizing this live template to simplify your appointment management.

Use this Template (FREE) Live Preview
Full name
Email address
Phone number
Preferred contact method
Email
Phone call
Text message
Any
Is this your first appointment with us?
Yes
No
Reason for appointment
Appointment type
Consultation
Follow-up
New patient or intake
Routine check
Urgent concern
Other
Please Specify:
Preferred appointment date
Preferred time window
Early morning (8-10 AM)
Late morning (10 AM-12 PM)
Early afternoon (12-2 PM)
Mid afternoon (2-4 PM)
Late afternoon or evening (4-7 PM)
No preference
Time zone
Appointment location
In person at our office
Phone call
Video call
On-site visit
To be confirmed
Accessibility needs (select all that apply)
Wheelchair access required
Step-free access
Accessible restroom
Allow service animal
Reserved parking
None of the above
Other
Please Specify:
Preferred provider (optional)
Notes or questions for your provider (optional)
How would you like to receive appointment reminders?
Email reminder
SMS/text reminder
Phone call reminder
Calendar invite (.ics)
No reminders
I acknowledge the cancellation and rescheduling policy
Yes
No
Signature
Date
I consent to receive appointment-related messages
Yes
No
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Paper art illustration depicting an appointment form for FormCreatorAI article.

When to use this form

Use this template when you need to collect booking requests without phone tag. It suits clinics, salons, home services, and campus offices that schedule visits or consultations. You capture preferred dates and times, contact details, and the reason for the visit so you can triage and confirm faster. If you accept web submissions, start with the Online appointment request form to route requests to the right inbox. For predictable staffing, pair it with the Appointment schedule form to view daily load at a glance and reduce double-booking. The result: fewer no-shows, less back-and-forth, and a clear record you can share with staff or add to your CRM.

Must Ask Appointment Questions

  1. What date and time work best for you?

    This sets expectations and lets you propose the nearest open slot. Pair it with the Show day of the week form to reduce weekday/date mistakes.

  2. What service or reason for your visit?

    This tells you the required duration and resources so you can book the right slot. It also helps you route the request to the correct provider or team.

  3. What is your full name and date of birth?

    These details help you identify the person and prevent duplicate records. In healthcare or campus settings, date of birth supports accurate verification and prep.

  4. What is your best phone number and email?

    Reliable contact info lets you confirm, send reminders, and share any prep steps on time. It also helps you reach the person quickly if a better slot opens.

  5. Do you have scheduling limits, accessibility needs, or special instructions?

    Knowing constraints upfront prevents conflicts and no-shows. You can allocate the right time, room, or support to deliver a smooth visit.

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