Employee Raise Form Template
Streamline your pay raise requests with this convenient form
Struggling to formalize pay raise requests for your employees? This Employee Raise Form template is designed specifically for managers and supervisors, helping you submit thorough and professional requests to the relevant department. With features like easy customization, clear guidance on salary reviews, and a streamlined submission process, you can ensure timely evaluations and better communication when it comes to rewarding your standout team members. Elevate your HR practices by exploring the live template now.
When to use this form
Use this pay raise form when a manager needs to adjust pay after a strong review, match the market, or retain a key employee. HR and finance benefit because you capture the reason, approvals, and budget impact in one place, so payroll can act on a clear record. It also works for promotions that do not require a new position. If the change also affects title, department, or hours, pair it with the Employee change form to keep records clean. If you are adding headcount or moving someone into a brand-new role, submit a New hire request form instead. The result is a faster, auditable decision and fewer back-and-forth emails.
Must Ask Employee Raise Questions
- Why are you requesting this raise (performance, market adjustment, retention, promotion)?
Stating the reason sets the context and ties the request to policy. It helps reviewers apply consistent criteria across teams.
- What new base pay are you proposing and is it a percent or dollar increase?
This quantifies the change and makes budget impact clear. It also creates an audit trail that is easy to compare across requests.
- What date should the new pay take effect?
An effective date aligns payroll timing and approvals. It prevents retro pay issues and avoids errors in the next pay cycle.
- What results or evidence support this raise (goals met, metrics, peer benchmarks)?
Evidence-based requests reduce bias and improve fairness. Reviewers can validate claims quickly and make better decisions.
- Does this change include a new title, job level, FLSA status, or hours?
Capturing role impacts ensures compliance and accurate records. It also signals whether other HR updates are required.
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