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Family Directory Form Template

Organize your community connections effortlessly

Keeping track of families in your community can be challenging, especially when essential details are scattered across different platforms. This family directory template helps you easily gather, organize, and maintain the information of families, ensuring that everyone stays connected. Ideal for schools, community organizations, or neighborhood associations, this template allows you to enhance communication, streamline event planning, and build a stronger sense of community. Start creating your family directory with a live template today.

Use this Template (FREE) Live Preview
Household or family name
Mailing address (street, city, state/province, postal code)
Primary household email
Primary household phone
Preferred contact method
Email
Phone call
Text message
Postal mail
No preference
Directory listing preference
Full listing (include contact details)
Name only
Do not include (for admin use only)
Adult 1 full name
Adult 1 email
Adult 1 phone
Adult 2 full name
Adult 2 email
Adult 2 phone
Child 1 full name
Child 1 date of birth
Child 2 full name
Child 2 date of birth
Additional family members (names and details)
Would you like to receive community announcements and updates?
Yes
No
Photo/media permission for directory and community use
Yes, you may include photos in the directory
Yes, you may also use photos for internal/community channels
No, do not use our photos
Emergency contact full name (outside your household if possible)
Emergency contact phone
Notes for organizers (e.g., access needs or special instructions)
Name of person completing this form
Date
I confirm the information provided is accurate to the best of my knowledge and I have permission to share it for directory purposes.
Strongly disagree
Disagree
Neither
Agree
Strongly agree
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Paper art illustration depicting a family directory form for FormCreatorAI article

When to use this form

Use this form when you need one accurate roster of households for a school, PTA, church, youth team, camp, or neighborhood group. It captures each household, the people in it, and the best ways to reach them. This helps leaders coordinate carpools, schedule volunteers, handle emergencies, and welcome new families fast. You get one source of truth for addresses, phones, emails, relationships, and sharing consent. To keep records current throughout the year, send a quick request with the Information update form. If you also track notes like allergies, access instructions, or caregiver details, link a Customer information sheet form to each family record.

Must Ask Family Directory Questions

  1. Who lives in your household, and how are they related?

    Relationships help you display families correctly and avoid duplicate entries. They also support grouped messaging and permissions.

  2. What is your primary address and preferred mailing address?

    Knowing the physical and mailing addresses ensures deliveries, mailings, and districting are accurate. It also helps segment by neighborhood for events or carpools.

  3. What are the best phone numbers and emails for each adult?

    Clear, per-person contact data improves outreach and reduces missed calls and bounces. If you need a quick per-person contact card, pair this with the Basic customer information form.

  4. Which children are in the household, and what are their school/grade or age groups?

    These details help you build age-appropriate rosters and route updates to the right leaders. They also simplify sign-ins and checkouts.

  5. What are your sharing preferences and consent for appearing in the directory?

    Consent and visibility settings protect privacy and trust while still enabling connection. They also guide what fields to show on the published directory and who can access it.

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