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Guest Speaker Form Template

Enhance Your Event Planning with Our Guest Speaker Form

Collecting insights from potential guest speakers can be daunting, but our Guest Speaker Form Template streamlines the process for you. This template helps event planners effectively gather necessary details, ensuring a seamless introduction of guest speakers at your event. You'll save time on paperwork, ensure you have all essential information, and provide a professional experience for your speakers. Plus, it's designed with accessible forms that meet WCAG standards. Start customizing the template for your needs today!

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Full name
Professional title or role
Organization or company
Email address
Mobile phone
City and country
Primary website or profile link
Short professional bio
Proposed session title
Preferred session format
Keynote
Talk/Presentation
Workshop
Panelist
Fireside chat
Q&A/AMA
Virtual talk
Other
Please Specify:
Primary topic areas
Please Specify:
Session abstract
Learning objectives or key takeaways
Estimated session duration
15 minutes
20 minutes
30 minutes
45 minutes
60 minutes
90 minutes
120 minutes
Flexible
Other
Please Specify:
Presentation delivery preference
In-person
Virtual
Hybrid
No preference
Availability notes or preferred date range
Time zone
Travel arrangements
Organizer to arrange and cover travel
Speaker to arrange and invoice
No travel needed
Not sure
Accommodation needed
Yes
No
Technical or accessibility requirements (details)
Equipment and AV needs
Please Specify:
Do you require an honorarium?
Yes
No
Typical fee range (if applicable)
Preferred payment method
Bank transfer
Check
PayPal
Wire transfer
Not applicable
Other
Please Specify:
Do you allow the session to be recorded?
Yes
No
Short promotional blurb for marketing
Social links or handles
Do you allow the use of photos or video of your session for event promotion?
Yes
No
Past speaking engagements or notable talks
Type your full name as your digital signature
Signature date
I agree to adhere to the event code of conduct.
True
False
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Paper art illustration depicting a guest speaker form template for FormCreatorAI article.

When to use this form

This template helps when you plan a talk, panel, or fireside chat and need details from an invited speaker. Use it for campuses vetting visiting lecturers, nonprofits hosting experts, or companies programming user conferences. Collect bio, topic, learning goals, AV needs, travel notes, and honorarium info in one step, so you can approve faster and promote sooner. If you also sell tickets for the session, pair it with the Concert ticket registration form. Hosting a cultural talk at a gallery or venue? Coordinate admissions with the Museum ticket form. The result: fewer back-and-forth emails, a clear brief for marketing, and a smooth run of show.

Must Ask Guest Speaker Questions

  1. What is your proposed talk title and a 2-3 sentence description?

    A clear title and summary help you judge fit and write marketing copy without rewrites. They also guide agenda placement and help potential attendees decide to register.

  2. Who is the intended audience, and what are the top three takeaways?

    Audience and outcomes ensure the content meets your goals. This lets you tailor promotion and set the right expectations for attendees.

  3. What dates and times are you available, and what session length do you prefer?

    Availability and duration lock in scheduling faster and reduce hold times with venues. You can align with other sessions and any ticketing windows.

  4. What AV, tech, and room setup do you need?

    Knowing mics, adapters, screens, and stage layout prevents day-of surprises and rush fees. It also informs staffing and recording plans.

  5. Do you consent to recording, photography, and promotional use of this talk?

    Clear permissions protect you and define how you may repurpose content across channels. If you plan a companion interview, align your consent with the Podcast guest form.

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