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Podcast Guest Form Template

Streamline Your Podcast Guest Application Process

Finding the right guests for your podcast can be a challenge. This Podcast Guest Form Template helps you efficiently collect applications, allowing you to manage submissions with ease. Simplify the onboarding process, gather important bios, and collect audio samples seamlessly, all while maintaining a professional appearance. Plus, with customizable fields and easy embedding options, you can get started in no time. Explore how this template can transform your podcast guest selection.

Use this Template (FREE) Live Preview
Full name
Email
Phone (optional)
Time zone
Name pronunciation (phonetic or audio link)
Short bio
Key links (website, social profiles, portfolio)
Headshot URL
Have you been a podcast guest before?
Yes
No
Proposed topics or angles you can speak about
What will listeners gain from this conversation?
Topics or questions to avoid
Preferred recording platform
Riverside.fm
Zoom
SquadCast
Zencastr
No preference
Other
Please Specify:
Your microphone/setup
Built-in laptop or phone mic
Earbuds or headset mic
USB mic (e.g., Blue Yeti)
XLR mic with interface
Not sure
Availability windows (days/times) over the next 2-4 weeks
Are you comfortable recording with video?
Yes, video and audio
Audio only preferred
No preference
Not sure
How likely are you to share the episode with your audience?
0 Not at all likely
1
2
3
4
5 Extremely likely
Primary call-to-action you would like mentioned (e.g., link, offer, event)
Where would you share it?
Newsletter
LinkedIn
Twitter/X
Instagram
Facebook
YouTube
Website or blog
Community/Slack/Discord
Other
Please Specify:
Do you consent to be recorded and for the content to be edited and distributed across podcast and social platforms?
Yes
No
Type your full name to acknowledge the above permissions
Date
Do you grant permission to use your name, likeness, voice, and provided materials for promotion related to the episode?
Yes
No
{"name":"Full name", "url":"https://www.quiz-maker.com/QPREVIEW","txt":"Full name, Email, Phone (optional)","img":"https://www.quiz-maker.com/3012/images/ogquiz.png"}
Colorful paper art illustration showcasing a podcast guest form template and digital design elements.

When to use this form

Use this form when you book experts, founders, or creators and need clear info before scheduling. It helps you collect a short bio, topic ideas, consent, and tech details, so you can prep a tight outline and avoid back-and-forth. Producers, bookers, and hosts benefit from faster vetting, while guests get clear expectations and next steps. If you also recruit presenters for webinars or panels, the Guest speaker form shows a similar intake flow. For teams that screen performers for live recordings or events, the Band application form illustrates how to capture availability and technical needs. The result: relevant guests, smoother recordings, and fewer edits.

Must Ask Podcast Guest Questions

  1. What unique topic or story can you share with our audience?

    This reveals fit and the angle for your episode. You can plan a strong hook and avoid overlap with past topics.

  2. Please provide a 50-80 word bio and your preferred title.

    A tight bio lets you write an accurate intro and show notes fast. It also ensures you present the guest with the title they prefer.

  3. What audio setup do you use (mic, headphones, internet speed, quiet space)?

    Sound quality makes or breaks listener trust. Knowing gear and environment lets you advise fixes or ship a loaner mic before recording.

  4. Do you consent to recording, editing, and distribution of this interview?

    Clear consent acts like a guest release and protects both sides. It also clarifies use of clips, ads, and transcripts after the show.

  5. What is your time zone and typical availability for a 60-minute session?

    Time zone and windows save days of back-and-forth. You can lock a slot, coordinate co-hosts, and reduce reschedules.

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