Unlock hundreds more features
Save your Form to the Dashboard
View and Export Results
Use AI to Create Forms and Analyse Results

Forgot Password?
Get Started
OR
Sign UpLogin With Facebook
Sign UpLogin With Google

School Absence Form Template

Effortlessly manage student absences with this template

Tracking student absences can be a challenge for schools, leaving you in need of an efficient solution. This School Absence Form Template helps educators and administrators streamline the absence reporting process, ensuring that you collect essential information from students and parents with ease. With this user-friendly form, you can quickly gather details such as names, contact information, and dates of absence, improve parental communication, reduce paperwork, and maintain accurate records. Explore the live template to simplify your absence tracking today.

Use this Template (FREE) Live Preview
Student full name
Grade or year level
Homeroom or primary teacher
Type of absence
Full day
Late arrival
Early pickup
Multiple days
Start date of absence
End date of absence (use same as start date if one day)
If late arrival or early pickup, expected time
Additional details about the absence (optional)
Reason for absence
Please Specify:
If absence is due to illness, select any symptoms experienced
Please Specify:
Has the student seen a healthcare provider for this illness?
Yes
No
Parent/guardian full name
Relationship to student
Mother
Father
Legal guardian
Step-parent
Grandparent
Other
Please Specify:
Parent/guardian email
Parent/guardian phone number
Preferred contact method
Email
Phone
No contact required
Will you provide supporting documentation (e.g., note, appointment confirmation)?
Yes
No
Not applicable
Parent/guardian name as signature
Date signed
I confirm I am authorized to report this absence and the information provided is accurate
Strongly disagree
Disagree
Neither
Agree
Strongly agree
{"name":"Student full name", "url":"https://www.quiz-maker.com/QPREVIEW","txt":"Student full name, Grade or year level, Homeroom or primary teacher","img":"https://www.quiz-maker.com/3012/images/ogquiz.png"}
Paper art illustration depicting a school absence form for FormCreatorAI article

When to use this form

Use this student absence form when a parent or guardian needs to report a missed day, late arrival, or early pickup. It helps the attendance office log the date(s), reason, and any documentation in one step, so teachers get accurate rosters and your SIS stays clean. Families can submit for illness, medical appointments, family emergencies, or travel, and upload a doctor note if required. Office staff can spot unexcused patterns and follow up fast. If your school also tracks staff time away, pair this workflow with the Request for leave of absence form or the PTO Request form. For flexible arrangements during closures, your HR team can route staff through the Work from home request form.

Must Ask School Absence Questions

  1. What is the student's full name, grade, and homeroom?

    This identifies the correct record and ensures notices reach the right teacher. It also prevents mix-ups when students share similar names.

  2. What is your name, relationship to the student, and contact information?

    This confirms you are authorized to report the absence and gives staff a clear way to reach you. Fast contact reduces delays if details are missing.

  3. Which date(s) will the student be absent, and what is the expected return date?

    Exact dates help code attendance correctly and plan for services or tests. The expected return date lets teachers prepare make-up work and support re-entry.

  4. What is the reason for the absence? Please include brief details.

    The reason determines excused versus unexcused status and any documentation rules. Short context helps nurses and counselors address health or safety needs.

  5. Will you upload supporting documentation (for example, a doctor note or appointment letter)?

    Proof speeds approval and avoids back-and-forth calls. It also creates an audit trail your school can reference during compliance reviews.

More Forms

Copy/Edit Form Send to Recipients Make a Form w/AI Form Builder Must Ask Questions
  • 100% Free - No Catches
  • Collect Responses Today
  • Tailor to your Look & Feel