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Leave Request Form Template

Streamline Your Employee Leave Requests Effortlessly

Processing leave requests can be a hassle for managers and HR teams. This Leave Request Form Template is designed to help you collect essential information from employees quickly and effectively. Easily manage applications for vacation, sick leave, or personal days, enhancing record-keeping, improving response times, and ensuring consistency in your review process. Plus, with customizable fields, you can tailor the form to meet your specific needs. Explore the live template to see how it works for you!

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Employee full name
Employee ID
Department
Work email
Manager or supervisor name
Leave type
Vacation/Annual leave
Sick leave
Personal leave
Parental leave
Bereavement leave
Jury duty/civic duty
Unpaid leave
Other
Please Specify:
Start date
End date
Duration type
Full day(s)
Half day(s)
Specific hours
Undecided
Additional details (optional)
Reason for leave
Please Specify:
Primary point of contact while you are away
Handover and coverage notes
How can you be contacted during leave?
Email
Phone
Text message
Messaging app
Video call
Not available during leave
I confirm the information provided is accurate.
Yes
No
Employee signature (type your full name)
Signature date
I have reviewed the leave policy for this request.
Yes
No
{"name":"Employee full name", "url":"https://www.quiz-maker.com/QPREVIEW","txt":"Employee full name, Employee ID, Department","img":"https://www.quiz-maker.com/3012/images/ogquiz.png"}
Paper art illustration depicting a leave request form template for FormCreatorAI article

When to use this form

Use this form whenever a team member needs planned or short-notice time off. It helps you track dates, hours, and coverage so managers can approve fast and plan schedules. Common cases: booking vacation next month, taking a personal day for an appointment, or requesting half a day for school pickup. For same-day call-outs, pair it with the Absence reporting form. If the time away is due to illness, include details your policy allows or attach a note via the Sickness leave form. HR benefits from clean records, while employees get clear expectations and quicker responses. The result is fewer back-and-forth emails and smooth handoffs while work continues.

Must Ask Leave Request Questions

  1. What dates and times are you requesting off?

    Exact start and end dates and hours prevent scheduling conflicts and payroll mistakes. It also clarifies partial days, split shifts, and time zone differences.

  2. What type of leave do you need?

    Selecting vacation, sick, personal, bereavement, jury duty, or parental leave routes the request to the right policy. For school or civic reasons that qualify as excused, see the Excused absence form.

  3. Why are you requesting time away?

    A brief reason (where policy allows) helps HR confirm eligibility, documentation, or pay status. If the reason is military service, follow any special steps in the Military leave form.

  4. How will your work be covered while you are away?

    Listing handoff notes, assignees, and deadlines reduces dropped tasks. It gives managers confidence to approve without delay.

  5. Who is your manager, and have they given preliminary approval?

    Manager name and email route the request to the right approver. Noting verbal pre-approval speeds final sign-off and sets expectations on response time.

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