Unlock hundreds more features
Save your Form to the Dashboard
View and Export Results
Use AI to Create Forms and Analyse Results

Forgot Password?
Get Started
OR
Sign UpLogin With Facebook
Sign UpLogin With Google

Staff Leave Application Form Template

Streamline Leave Requests with Our Easy-to-Use Template

Managing leave requests can be a hassle, but it doesn't have to be. This staff leave application form template is designed for HR teams and managers who want to simplify the leave request process, ensuring timely approvals and reduced administrative burden. With features like customizable fields, compliance with HR standards, and the ability to track leave balances, this template helps you maintain organization and transparency. Easily gather necessary details, ensure accurate record-keeping, and improve employee satisfaction. Try out the live template to experience the benefits today.

Use this Template (FREE) Live Preview
Full name
Employee ID or number
Department or team
Work email
Manager or supervisor full name
Manager or supervisor email
Type of leave requested
Please Specify:
Is this a paid or unpaid request?
Paid
Unpaid
Not sure/Please advise
Start date
End date
Total working days or hours requested
Are any days half days?
No
Yes - first half day
Yes - second half day
Not sure
Reason for leave
Who will cover your duties while you are away? (name or plan)
Supporting documentation
Not required
Will provide now or attach
Will provide after leave
Not applicable
I confirm the information provided is accurate and complete.
True
False
Type your full name as your signature
Signature date
I understand this request is not approved until I receive written confirmation.
True
False
Manager comments
Manager typed name
Review date
Decision
Approved
Approved with changes
On hold - awaiting documentation
Declined
{"name":"Full name", "url":"https://www.quiz-maker.com/QPREVIEW","txt":"Full name, Employee ID or number, Department or team","img":"https://www.quiz-maker.com/3012/images/ogquiz.png"}
Paper art illustration representing a staff leave application form for FormCreatorAI article

When to use this form

When you need a clear, trackable way to request time away, use this form. It helps employees ask for annual leave, personal days, or half days, and gives managers what they need to plan coverage. HR benefits from consistent details like dates, reason, and contact info, so approvals move fast and records stay accurate. For planned vacations, you may prefer the Vacation request form; for illness-related absences, the Sickness leave form can be a better fit. Use this form for family events, appointments, bereavement, or urgent errands. The outcome: fewer emails, fewer policy mistakes, and a reliable audit trail.

Must Ask Staff Leave Application Questions

  1. What type of leave are you requesting?

    This sets the right policy rules and approval path. If the request is for parental time, the Parental leave request form captures the extra details many companies require.

  2. What is the leave start date, end date, and total workdays or hours?

    This prevents scheduling conflicts and helps plan coverage. It also keeps accrual balances and payroll calculations accurate.

  3. Is the request paid, unpaid, or a mix?

    This clarifies cost impact and ensures compliance with accrual and labor rules. It also helps HR apply the correct policy for part-time, overtime, or shift staff.

  4. What is the reason for your leave?

    A brief reason lets HR determine if documentation is needed and prioritize urgent cases. It also supports fair, consistent decisions across teams.

  5. Who is your approving manager, coverage contact, and your contact while away?

    Knowing the handover and contact details keeps projects moving. For short-notice situations, submit a Notification of absence form so your team is informed fast.

More Forms

Copy/Edit Form Send to Recipients Make a Form w/AI Form Builder Must Ask Questions
  • 100% Free - No Catches
  • Collect Responses Today
  • Tailor to your Look & Feel