Unlock hundreds more features
Save your Form to the Dashboard
View and Export Results
Use AI to Create Forms and Analyse Results

Forgot Password?
Get Started
OR
Sign UpLogin With Facebook
Sign UpLogin With Google

Overtime Authorization Form Template

Streamline Overtime Requests and Approval with Ease

Managing overtime requests can feel overwhelming when your team is stretched thin. This overtime authorization form template helps HR and managers efficiently process employee requests for additional hours, ensuring that all extra work is formally approved without hassle. With streamlined workflows, improved compliance tracking, and easy documentation, you can maintain productivity while staying within budget. Plus, the template supports WCAG-aligned labels for improved accessibility. Try using the live template today!

Use this Template (FREE) Live Preview
Employee full name
Employee ID
Department or team
Supervisor or manager name
Employee email
Overtime date
Total overtime hours requested (e.g., 3.5)
Overtime timing
Before regular shift
After regular shift
Weekend or scheduled day off
Public holiday
Multiple days
Emergency or unplanned
Reason for overtime
Project or charge code (if applicable)
Compensation method requested
Overtime pay
Compensatory time off
Per policy/Undecided
Not applicable
Meal and rest breaks will be taken per policy
Yes
No
Employee signature (type full name)
Signature date
I confirm the information provided is accurate and understand applicable overtime policies
Yes
No
Authorized overtime hours
Approval notes or conditions
Approver name
Approval date
Decision
Approved as requested
Approved with changes
Not approved
Needs more information
{"name":"Employee full name", "url":"https://www.quiz-maker.com/QPREVIEW","txt":"Employee full name, Employee ID, Department or team","img":"https://www.quiz-maker.com/3012/images/ogquiz.png"}
Paper art illustration featuring an overtime authorization form template with design elements relevant to FormCreatorAI

When to use this form

Use this overtime request form when an employee needs to work beyond scheduled hours and you want clear approval before time is logged. It fits crunch periods, urgent repairs, late shipments, end-of-month close, or shifts left short by illness. Supervisors capture the business reason, dates, and expected hours, so payroll applies the right rate and your budget stays on track. It also documents consent, which supports labor compliance and clean audits. If the extra hours are to cover someone on leave, pair the request with a Leave request form or a Staff leave application form to keep records aligned across teams.

Must Ask Overtime Authorization Questions

  1. Which employee is requesting overtime, and what is their department and role?

    This identifies who will work and routes the request to the right approver. It also lets payroll map hours to the correct team and avoids mix-ups with similar names.

  2. What dates and times will the overtime cover, and how many hours are expected?

    Specific start and end times prevent scheduling conflicts and help verify daily and weekly limits. If a schedule change would remove the need, consider a Day off request form instead.

  3. What is the business reason for the extra hours, and what tasks will be done?

    Clear justification shows why overtime is necessary and helps managers prioritize. Task detail supports audits and informs future staffing and process fixes.

  4. Which cost center or project code should be charged, and what overtime rate applies?

    Coding up front prevents budget surprises and speeds payroll. Stating the rate ensures the correct premium is paid under policy or law.

  5. Who will approve this request, and how will the employee be notified of the decision?

    A named approver creates accountability and a single source of truth. Defined notification (email, SMS, or system message) shortens turnaround and avoids missed shifts.

More Forms

Copy/Edit Form Send to Recipients Make a Form w/AI Form Builder Must Ask Questions
  • 100% Free - No Catches
  • Collect Responses Today
  • Tailor to your Look & Feel