Vacation and Sick Leave Form Template
Streamline Employee Leave Management with Our Customizable Templates
Managing employee leave can be challenging, especially when requests come in unexpectedly. This template is designed for HR managers and business owners who want to simplify the process of tracking vacation and sick leave. With this form, you can easily collect essential details, ensure compliance with company policies, and facilitate clear communication with your team. Enjoy seamless customization, easy embedding, and device-friendly functionality-all while maintaining WCAG-aligned accessibility. Ready to create your leave management solution?
When to use this form
Use this template when you need a clear, trackable way to request paid or unpaid time away. It suits planned vacations next month, a single sick day, or a partial day for a medical appointment. Supervisors get precise dates, coverage notes, and approvals in one place, so schedules and payroll stay accurate. If the day off is tied to a company holiday, route it through the Holiday request form. Absences related to military duty should go to the Military leave form. For broader needs beyond vacation or illness, the Time off request form can handle other scenarios.
Must Ask Vacation and Sick Leave Questions
- What type of leave are you requesting (vacation, sick, personal, other)?
This categorizes the request so the correct policy and approvals apply. It also improves reporting and avoids delays caused by misrouted requests.
- What are the start and end dates and times, and is any portion a partial day?
Precise timing lets managers plan coverage and avoid scheduling conflicts. It also keeps payroll, accruals, and overtime calculations accurate.
- Is this planned or unplanned (same-day) leave?
This signals urgency and whether notice rules or documentation are required. For same-day illness, also log it with the Notification of absence form.
- How will your work be covered while you are out (backup person, handoff notes)?
Listing coverage and key tasks reduces disruptions for teammates and customers. It gives approvers confidence to approve faster.
- Will this time be paid from PTO or sick balance, or unpaid, and do you need to attach a note?
Selecting the pay source ensures correct accrual use and payroll treatment. A required medical note or other attachment helps HR verify eligibility and stay compliant.
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