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Excused Absence Form Template

Create a clear communication channel for student absences

Notifying schools about student absences can be confusing without the right form. This excused absence form template helps parents and teachers communicate effectively about missed classes. You can streamline the process of submitting excused absence notes, ensure all necessary information is included, maintain clear records, and simplify the communication between school and home. Get started with our live template and enhance your absence management.

Use this Template (FREE) Live Preview
Full name
Organization or school name
Email address
Your role
Student
Employee
Parent/Guardian on behalf of a student
Contractor
Other
Please Specify:
Absence type
Full day
Partial day
Multiple days
Unsure
Start date of absence
End date of absence
If partial day, expected time window (e.g., 10:00 AM-2:00 PM)
Brief description of the circumstance (no sensitive details required)
Primary reason for the absence
Please Specify:
Approver name (supervisor, teacher, or administrator)
Will you provide supporting documentation?
Yes
No
Not applicable
I confirm the information provided is accurate to the best of my knowledge.
Strongly disagree
Disagree
Neither
Agree
Strongly agree
Typed signature (full name)
Signature date
I authorize the organization to verify the details of this request as needed.
Strongly disagree
Disagree
Neither
Agree
Strongly agree
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Paper art illustration depicting an excused absence form with checkboxes and spaces for details and signatures

When to use this form

Use this form when you need approval to miss work, class, or a scheduled shift. It fits illness, a medical appointment, a court date, bereavement, religious observance, or a transportation issue. Supervisors, teachers, and HR get the facts to apply policy and track attendance. You get a clear record, faster decisions, and less back-and-forth. For a same-day heads-up, send a Notification of absence form. For planned multi-day time away, submit a Leave request form instead to route longer approvals.

Must Ask Excused Absence Questions

  1. What date(s) and time(s) will you be away?

    Specific start and end times reduce confusion and prevent coverage gaps. Clear timing also helps payroll and attendance systems stay accurate.

  2. What is the reason for the absence?

    Reason codes help apply policy consistently and decide if it is excused. If the situation involves a newborn, adoption, or bonding time, direct the request through the Parental leave request form.

  3. Is this planned in advance or an unexpected situation?

    This tells reviewers what deadlines and proof to expect. It also sets expectations for make-up work or rescheduling.

  4. What supporting documentation can you provide (for example, a doctor's note or court notice)?

    Evidence speeds approval and protects compliance. It also creates a record for audits or disputes.

  5. What is your plan to cover responsibilities or make up missed work?

    A clear coverage plan reduces impact on your team or class. If remote work would solve the issue, submit a Work from home request form for that period.

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