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Car Rental Request Form Template

Simplify Your Car Rental Process with Our Easy Template

Frustrated with lengthy car rental procedures? This Car Rental Request Form Template helps you streamline the booking process, enabling you to quickly gather essential details from clients. Enjoy the benefits of capturing pick-up and drop-off times, preferred car types, and additional features like GPS and car seats, all while ensuring compliance with WCAG standards for accessibility. Make the car rental experience seamless for your customers while saving your business time and effort. Explore the live template and start customizing today!

Use this Template (FREE) Live Preview
Full legal name
Email address
Mobile phone number
Driver's license number
License issuing country or region
Driver's license expiration date
Are you at least 21 years old or the local minimum rental age?
Yes
No
Pick-up location (city, branch, or address)
Drop-off location (enter 'Same as pick-up' if applicable)
Pick-up date
Drop-off date
Preferred pick-up time (e.g., 2:30 PM)
Vehicle type preference
Transmission preference
Automatic
Manual
No preference
Child seat requirements (select all that apply)
Infant seat (rear-facing)
Child seat (forward-facing)
Booster seat
None
Additional equipment (select all that apply)
GPS navigation
Snow chains
None
Purpose of rental
Business
Leisure
Relocation
Replacement vehicle (repair/insurance)
Other
Please Specify:
Will you drive outside the pick-up country?
Yes
No
Unsure
Additional driver full names (if any)
Insurance preference
I have my own coverage
I want to purchase rental insurance
Unsure
Payment method preference
Credit card
Debit card
Prepaid voucher
Company account
Not sure yet
Preferred contact method
Email
Phone call
Text message
Any
Special requests or notes
I confirm that the information provided is accurate.
Yes
No
Type your full name as your signature
Signature date
I consent to be contacted about this request.
Yes
No
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Paper art illustration representing a car rental request form template for FormCreatorAI article

When to use this form

You can use this car hire form to collect everything you need to confirm a vehicle, price it right, and schedule pickup. It fits dealerships, local agencies, hotels, and corporate travel desks. Typical cases: a client books an airport pickup for 7 a.m., a family needs an SUV for a weekend trip, or a film crew requests a van with extra mileage. Ask for dates, locations, driver details, and add-ons so you can quote fast and avoid back-and-forth. If a driver wants to try a model first, point them to the Test drive booking form. And if plans change after booking, direct them to the Car rental cancellation form to keep your pipeline clean.

Must Ask Car Rental Request Questions

  1. What are your pickup and return dates, times, and locations?

    Clear timing and locations let you check availability, calculate one-way or after-hours fees, and plan prep time. Precise info prevents missed handoffs and improves on-time delivery.

  2. Which vehicle class and transmission do you prefer?

    Preferences help you match stock quickly or propose close alternatives if the exact model is unavailable. It also surfaces deal-breakers early, like the need for automatic or extra cargo space.

  3. Who is the primary driver, and what is your license number, issuing country, and expiry date?

    Driver details verify eligibility, age rules, and insurance coverage. Upfront verification reduces fraud risk and speeds approval at the counter.

  4. Do you need insurance, child seats, GPS, extra mileage, or additional drivers?

    Add-ons affect price and limited inventory, so capturing them now avoids last-minute shortages. It also ensures you quote a true total, not a surprise at pickup.

  5. How will you pay, and do you accept the rental terms and cancellation policy?

    An explicit payment method and consent show commitment and cut no-shows. If plans change, give customers a clear path with the Booking cancellation form.

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