Catering Request Form Template
Easily streamline your catering orders for any occasion.
Struggling to manage your catering orders efficiently? This Catering Request Form template is designed to simplify the ordering process for events, meetings, or gatherings. It helps event planners and organizers gain clarity on their catering needs, whether for corporate events, weddings, or private parties. Enjoy the convenience of organizing food preferences, tracking dietary restrictions, and managing guest counts, all while ensuring your forms are WCAG-aligned for accessibility. Start using the live template to enhance your catering process effortlessly.
When to use this form
Use this form when you need a clear, timely quote and plan for food service at events such as office lunches, off-site meetings, weddings, or school fundraisers. It captures headcount, menu choices, dietary needs, and setup details so you can price accurately and staff the right team. For repeating meals, pair it with the Weekly lunch order form to streamline recurring orders and delivery windows. During the holidays, you can coordinate seasonal offerings alongside the Christmas menu pre order form. Admins, event planners, and venue managers benefit most: you reduce back-and-forth, avoid shortages, and confirm logistics early. The result is a smooth service, fewer surprises, and happy guests.
Must Ask Catering Request Questions
- What is the event date, service time, and full venue address?
These details lock your schedule and delivery window and confirm travel time to the venue. They also surface availability conflicts and any access rules, docks, or permits.
- How many guests will be served, and what is the service style (drop-off, buffet, plated)?
Counts and style drive portions, rentals, and staffing levels. Getting this right prevents waste, stock-outs, and long lines.
- Do any guests have dietary restrictions or allergies, and what are your preferred menu items?
Knowing restrictions keeps guests safe and ensures inclusive options from the start. If you need to collect individual selections in advance, use the Detailed food menu form.
- What is your budget range and any per-person cap?
A clear budget lets you propose menus, upgrades, and alternatives that fit. It also avoids sticker shock and speeds approvals.
- Who is the on-site contact, and how should we collect feedback after service?
A single point of contact speeds decisions during setup and service. You can standardize post-event input with the Food evaluation form so future menus improve.
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