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DBS Form Template

Streamline Your DBS Application Process Effortlessly

Filling out a DBS form can be tedious and time-consuming, but our DBS form template simplifies the process for you. Designed for employers and organizations needing to conduct DBS checks, this template helps you gather necessary information quickly and accurately. Enjoy benefits like easy customization to fit your needs, enhanced compliance with data privacy regulations, WCAG-aligned design for accessibility, and seamless online submissions. Experience the efficiency of a well-structured form-try using the live template to get started.

Use this Template (FREE) Live Preview
Full legal name
Any previous names used (if none, type N/A)
Date of birth
Place of birth (town and country)
Gender identity
Woman
Man
Non-binary
Prefer to self-describe
Prefer not to say
Email address
Phone number
Current residential address
Address history for the past 5 years (include dates at each address)
Organisation name
Role or job title
Are you applying as a volunteer?
Yes
No
Level of DBS check requested
Basic
Standard
Enhanced
Workforce category for this role
Child workforce
Adult workforce
Child and adult workforce
Other/Not applicable
National Insurance number (if held)
Document details (numbers, issuing authority, issue/expiry dates)
Identity documents you will provide for verification
Passport
UK photocard driving licence
Birth certificate
Biometric residence permit
National identity card
Utility bill (dated within 3 months)
Bank or building society statement (dated within 3 months)
Council tax statement (current year)
Other
Please Specify:
Do you have any unspent convictions?
Yes
No
Additional information you wish to disclose (if none, type N/A)
Are you currently barred from working with children or adults?
Yes
No
I confirm the information provided is true and complete to the best of my knowledge
Yes
No
Typed signature (type your full legal name)
Signature date
I consent to the processing and sharing of my personal data for the purposes of a DBS check
Yes
No
Verifier full name
Date documents verified
Identity documents verified method
Face to face
Video verification
Digital identity service
Not yet verified
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Paper art illustration featuring a DBS form template design for FormCreatorAI article.

When to use this form

Use this criminal record check form when you need to vet staff, contractors, or volunteers for trust-sensitive roles. Hire a teaching assistant, onboard a care worker, add a finance officer, or grant site access to IT engineers; this form captures the identity, address history, role details, and consent you need to proceed. It helps you comply with safeguarding rules, reduce hiring delays, and document your decision trail. For roles that also require higher government vetting, pair it with a Security clearance form. If a candidate has lived or worked abroad, collect an Online police clearance form alongside this background check to cover overseas records.

Must Ask DBS Questions

  1. What is your full legal name, any previous names, and date of birth?

    Accurate identity data lets you match records and avoid false positives. It also prevents delays caused by name changes or typos.

  2. What is your current address and every address you have lived at in the last 5 years?

    Address history is required to search the correct local and national records. It strengthens verification and reduces follow-up requests.

  3. What position are you applying for, and will you work with children or vulnerable adults?

    The duties determine the level of check and whether barred list searches are needed. Clear role context helps assess risk and scope.

  4. Do you consent to data processing and identity verification, and can you provide accepted ID documents?

    Explicit consent is essential for lawful processing and auditability. Mentioning document types upfront speeds your review and reduces back-and-forth.

  5. Have you ever received a conviction, caution, reprimand, or warning, including outside the UK?

    A self-declaration helps reconcile official results and spot discrepancies early. It also gives applicants a chance to explain context, improving fair decisions.

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