Unlock hundreds more features
Save your Form to the Dashboard
View and Export Results
Use AI to Create Forms and Analyse Results

Forgot Password?
Get Started
OR
Sign UpLogin With Facebook
Sign UpLogin With Google

Export Declaration Form Template

Efficiently Manage Your Export Documentation with Ease

Filing your export documentation can be overwhelming and time-consuming. This export declaration form template helps you efficiently declare essential details about your goods, ensuring you comply with regulations and streamline your export process. It reduces the risk of errors, speeds up customs clearance, and keeps your shipping organized, making your export transactions smoother. Start utilizing the template to simplify your export declarations.

Use this Template (FREE) Live Preview
Exporter company name
Exporter registration or EORI number
Exporter address (street, city, state/province, postal code, country)
Country of export
Primary contact person
Contact email
Contact phone
Consignee company name
Consignee address (street, city, state/province, postal code, country)
Country of final destination
Consignee contact person
Consignee email
Consignee phone
Commercial invoice number
Purchase order or export reference
Date of export or departure
Mode of transport
Air
Sea
Road
Rail
Courier/Express
Postal
Multimodal
Other
Please Specify:
If other transport mode, please specify
Port or airport of export (departure)
Port of discharge or entry (arrival)
Incoterms 2020
Named place as per Incoterms (e.g., FOB Shanghai, DAP Berlin)
Currency for all values (e.g., USD, EUR)
Total number of packages
Total net weight (kg)
Total gross weight (kg)
If other documents provided, please specify
Additional shipment documents provided
Commercial invoice
Packing list
Certificate of origin
Export license or permit
MSDS/SDS
Insurance certificate
Letter of credit
None
Other
Please Specify:
Detailed description of goods
HS code (tariff classification)
Country of origin of goods
Quantity and unit of measure (e.g., 500 pcs, 120 kg)
Unit value (currency per unit)
Total customs value
Are any goods classified as dangerous or hazardous?
Yes
No
If dangerous goods, provide UN number and class
Are the goods dual-use or subject to export control?
Yes
No
If controlled, provide license number or ECCN/ITAR reference
If preferential origin is claimed, provide certificate or reference
Preferential origin claimed?
Yes
No
I declare that the information provided is true, accurate, and complete to the best of my knowledge.
Strongly disagree
Disagree
Neither
Agree
Strongly agree
The consignee and related parties are not subject to sanctions or restricted party lists.
True
False
Authorized signatory full name
Signatory position or title
Place of signing (city, country)
Signature (type full legal name)
Date of signature
I understand that false statements may result in penalties under applicable laws.
Strongly disagree
Disagree
Neither
Agree
Strongly agree
{"name":"Exporter company name", "url":"https://www.quiz-maker.com/QPREVIEW","txt":"Exporter company name, Exporter registration or EORI number, Exporter address (street, city, state\/province, postal code, country)","img":"https://www.quiz-maker.com/3012/images/ogquiz.png"}
Paper art illustration depicting an export declaration form for article about FormCreatorAI

When to use this form

Use this form when you ship goods across borders and need a complete, accurate record of what you are sending. It helps small brands, wholesalers, and freight forwarders document contents, values, HS codes, origins, and end recipients to avoid delays or fines. Common cases include first-time exports, bulk orders, repair/return shipments, and products with dual-use or sanctions concerns. For smoother clearance, align item data with the Custom declaration form. To coordinate pickup and routing, connect it to your Shipping request form. And to prevent mistakes in weights, dimensions, and box counts, review the Shipment packing checklist form before submission.

Must Ask Export Declaration Questions

  1. Who is the exporter of record (legal name, address, tax ID)?

    Customs needs the responsible party to assign accountability and reach the right contact during clearance. Accurate IDs reduce misfiling and speed up export filings.

  2. Who is the consignee and final delivery address?

    This ensures correct routing, jurisdiction, and duty assessment for the destination. It also prevents delivery holds or returns if the final mile differs from the importer.

  3. What are the HS codes, item descriptions, quantities, and declared values?

    These drive tariff, tax, and admissibility decisions. Complete data reduces reclassification risk and helps your broker clear goods without delays.

  4. What is the export reason (sale, repair, return) and the Incoterms rule?

    Purpose and terms decide who pays freight and insurance, and when risk transfers. They also affect VAT treatment and which documents you or the buyer must provide.

  5. Are the goods restricted or hazardous, and do you hold any required licenses?

    Declaring restrictions supports export control checks and hazardous materials handling. If dangerous goods apply, pair details with the Shipping declaration form so carriers use the right packaging and labels.

More Forms

Copy/Edit Form Send to Recipients Make a Form w/AI Form Builder Must Ask Questions
  • 100% Free - No Catches
  • Collect Responses Today
  • Tailor to your Look & Feel