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Custom Declaration Form Template

Streamline Your Cargo Documentation Effortlessly

Overwhelmed by shipping paperwork? This custom declaration form template is designed for shipping and logistics professionals needing to ensure accurate documentation for cargo and freight. With this template, you can easily collect shipment details, improve compliance, and enhance processing speed, all while keeping your workflow organized. Plus, it features WCAG-aligned labels for accessibility. Explore how to simplify your declaration process with our user-friendly template.

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Full name
Date of birth
Nationality / citizenship
Passport or government ID number
Country of residence
Email address
Mobile phone number (with country code)
Arrival date
City and country you are arriving from
Airline or carrier
Flight, vessel, or vehicle number
Address while in country (street, city, postal code, accommodation name if applicable)
Number of travelers covered by this declaration (enter a number)
Purpose of visit
Tourism
Business
Study
Transit
Returning resident
Visiting family or friends
Prefer not to say
Other
Please Specify:
Are you bringing food, plant, or animal products?
Yes
No
Are you carrying weapons, firearms, parts, or ammunition?
Yes
No
Are you carrying items that may be prohibited or restricted under local law?
Yes
No
Are you carrying commercial goods, samples, or items intended for resale?
Yes
No
Are you carrying cash or monetary instruments totaling more than 10,000 (or equivalent in other currencies)?
Yes
No
Are you bringing goods to leave in this country (such as gifts or purchases)?
Yes
No
Are you carrying alcoholic beverages beyond personal allowances?
Yes
No
If you answered Yes to any item above, list details (item description, quantity, brand/model if applicable, and value with currency)
Total declared value of goods (enter amount and currency)
Are you carrying tobacco products beyond personal allowances?
Yes
No
In the past 30 days, have you visited farms, forests, or had contact with live animals?
Yes
No
Are you bringing soil, seeds, live plants, or biological samples?
Yes
No
Are you currently experiencing symptoms such as fever, cough, rash, vomiting, or diarrhea?
Yes
No
Typed full name (acts as signature)
Signature date
I certify that the information provided in this declaration is true, complete, and accurate to the best of my knowledge.
Yes
No
{"name":"Full name", "url":"https://www.quiz-maker.com/QPREVIEW","txt":"Full name, Date of birth, Nationality \/ citizenship","img":"https://www.quiz-maker.com/3012/images/ogquiz.png"}
Paper art illustration representing a custom declaration form for FormCreatorAI article

When to use this form

Use this form whenever goods cross a border and customs needs details to assess duties and taxes. It helps ecommerce sellers, freight forwarders, and office admins ship samples, returns, or sales orders without delays. Capture what the items are, what they are worth, and where they were made to avoid inspections and fines. Example: you are sending 50 phone cases to Canada, returning repaired equipment to Germany, or mailing promotional kits to the UK. For exports, pair it with the Export declaration form to cover export control fields. If you manage end-to-end logistics, connect it to the Customs shipping form so your broker, carrier, and consignee see the same data.

Must Ask Custom Declaration Questions

  1. What is the precise description of each item and its HS code?

    Customs relies on clear descriptions and correct HS codes to classify goods and set duty rates. This reduces holds and rework for you and your broker.

  2. How many units are in the shipment, and what are the weight and dimensions per package?

    Accurate counts and measurements determine taxes, routing, and whether special handling applies. If you track packaging details separately, align them with your Shipment packing checklist form to prevent conflicts.

  3. What is the customs value per item and the total value, and which currency are you using?

    Declaring fair market value with currency avoids under-valuation penalties and conversion errors. It also helps carriers and insurers in the event of a claim.

  4. What is the country of origin for each item?

    Origin affects eligibility for trade agreements and controls, which can lower duty or require permits. Listing it per item speeds clearance and reduces requests for evidence.

  5. Who is the importer of record and the final consignee, with full contact details?

    Customs and carriers contact these parties to resolve issues, so missing data causes delays. When you also submit a Shipping request form, matching names and addresses avoids mismatches across documents.

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