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Shipment Packing Checklist Form Template

Streamline Your Packing Process with This Easy Template

Packing for shipment can be stressful, leading to missing items or delays. This template is designed to help you create a thorough shipment packing checklist, ensuring that nothing is overlooked. With this form, you can easily itemize your products, track quantities, and prioritize fragile items, saving you time and preventing costly errors. Plus, it's designed with WCAG-aligned labels for accessibility, making it user-friendly for everyone. Feel free to explore the live template to see how it simplifies your packing process.

Use this Template (FREE) Live Preview
Shipment or order ID
Ship date
Service level
Ground
2-Day
Overnight
International
Local courier
Other
Please Specify:
Number of packages
Contains dangerous or regulated goods
Yes
No
Items verified against the order or pick list
Yes
No
Total item count packed
Backorders or substitutions present
None
Backorder noted
Substitution approved
Not applicable
Outer packaging type
Corrugated box
Mailer envelope
Padded mailer
Tube
Poly bag
Crate
Pallet
Other
Please Specify:
Internal protection used
Bubble wrap
Air pillows
Paper void fill
Foam inserts
Packing peanuts
Edge or corner protectors
Dividers
None
Other
Please Specify:
Sealing method
Packing tape
Water-activated tape
Strapping
Shrink wrap
Other
Please Specify:
Outer packaging is undamaged and suitable for contents
Yes
No
Weight is within package and carrier limits
Yes
No
Liquids are sealed and leak-proof (double-bagged if needed)
Yes
No
Not applicable
Fragile items are cushioned and marked
Yes
No
Not applicable
Electrostatic-sensitive items (ESD) protected
Yes
No
Not applicable
Shipping label matches recipient and order details
Yes
No
Handling and orientation labels applied as required
Please Specify:
Customs or commercial invoice prepared (if required)
Yes
No
Not applicable
Packing slip included
Inside package
Attached outside
Not included
Not applicable
Barcodes or QR codes are scannable
Yes
No
Not applicable
Package dimensions (L x W x H)
Actual weight
Tracking number
Ship-from location (site or warehouse code)
Handover method
Carrier pickup
Drop-off at carrier location
Courier collection
Internal transfer
Corrective actions or notes
Issues encountered
Packaging damage
Missing items
Overweight
Labeling error
Documentation missing
System outage
Customer requested change
None
Other
Please Specify:
Packer full name
Packer signature (type full name to confirm)
Signature date
Approval date
Supervisor approval
Approved
Not approved
Not applicable
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Paper art illustration depicting a shipment packing checklist for FormCreatorAI article.

When to use this form

Use this checklist when you need to prepare goods for parcel, LTL, or FTL pickup. It helps warehouse teams, 3PLs, and online sellers confirm counts, packaging, and labels before the truck arrives. Capture item SKUs, condition, inner/outer packaging, and seal numbers to avoid short ships and damage claims. If transport is not yet booked, pair your workflow with a Shipping request form to lock in carrier and pickup details. When you are onboarding a new carrier, collect contacts and insurance with a Carrier packet form so compliance is covered. You can also adapt the form as a form packing list for buyers or auditors who need proof of what left the dock.

Must Ask Shipment Packing Checklist Questions

  1. What items are in this shipment and their quantities?

    This confirms your pick against the order and prevents short, over, or mixed shipments. Clear counts speed receiving and help you resolve disputes.

  2. Does any item require special handling or hazardous materials labeling?

    Flagging hazmat, temperature control, or orientation needs ensures safe packaging and carrier compliance. For regulated goods, attach a Shipping declaration form so your documentation matches the labels.

  3. What are the package dimensions, weights, and pallet count?

    Accurate dims and weight help you choose the right service, calculate rates, and avoid reweigh fees. They also guide pallet configuration, dunnage, and load planning.

  4. Which carrier and service level are booked, and what is the pickup or drop-off time?

    This aligns packing priorities with the dock schedule and reduces missed pickups. It also sets clear handoff times for staging and loading.

  5. Is this an international shipment, and have customs documents been prepared?

    Early confirmation secures the commercial invoice, HS codes, and country of origin before you seal the cartons. If documents are missing, generate them with a Customs shipping form.

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