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Hot Work Permit Form Template

Ensure Safety and Compliance with This Streamlined Template

Hot work activities, like welding or cutting, can pose serious safety risks if not managed properly. This template is designed for safety managers and team leaders to streamline the hot work permit process while ensuring compliance with relevant safety standards. You'll benefit from clear guidelines, defined responsibilities, and a structured approval process to improve safety communication, reduce incident risks, and enhance regulatory compliance. Explore the live template now to simplify your hot work permit management.

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Permit ID
Requester full name
Company or department
Requester phone
Requester email
Permit issue date
Role
Employee
Contractor
Visitor
Other
Please Specify:
Site or facility
Building
Floor
Room or specific area
Work start date
Work start time
Expected end date
Expected end time
Type of hot work (select all that apply)
Welding (arc/MIG/TIG)
Cutting
Grinding
Brazing
Soldering
Torch-applied roofing
Heat gun
Open flame
Other
Please Specify:
Brief description of the task
Will the work be performed by a contractor?
Yes
No
Hot work equipment inspected and in safe condition
Yes
No
If other controls, specify
Controls in place (select all that apply)
Please Specify:
Is a trained fire watch assigned
Yes
No
Fire watch name
Planned fire watch duration after work completion
30 minutes
60 minutes
120 minutes
Until area is cool to touch
Not applicable
Fire protection available (select all that apply)
Water extinguisher
ABC dry chemical extinguisher
CO2 extinguisher
Class D extinguisher
Fire hose available/charged
Not applicable
Other
Please Specify:
Is gas/atmospheric testing required
Yes
No
Oxygen reading (%)
LEL reading (%)
Gas monitor calibrated today
Yes
No
Fire protection systems impaired
None
Sprinklers impaired
Fire alarm impaired
Special suppression system impaired
If impaired, impairment permit obtained
Yes
No
Isolation and safety methods applied (select all that apply)
Lockout/tagout applied
All energy sources verified zero
Lines drained and purged
Vessels cleaned/degassed
Adjacent equipment covered/protected
Work at height fall protection in place
Confined space controls in place
Not applicable
Authorizing supervisor/permit issuer name
Authorizing supervisor phone
Additional permits or notifications required (select all that apply)
Confined space entry permit
Roof access permit
Excavation permit
Lockout/tagout permit
Hot work notification/license to authority having jurisdiction
None
Other
Please Specify:
Permit holder acknowledges reviewing hazards and will follow listed controls
Yes
No
Permit holder name (print)
Date of permit holder acknowledgment
Approver name (print)
Date of authorization
Authorizing supervisor approves hot work during listed dates and conditions
Yes
No
Hot work completed
Yes
No
Time hot work completed
Time fire watch ended
Post-work remarks or observations
Closeout completed by (name)
Closeout date
Final area inspection completed and found safe (no smoldering, rechecked area)
Yes
No
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Paper art illustration depicting a hot work permit form template for FormCreatorAI article.

When to use this form

When you authorize welding, cutting, brazing, soldering, or grinding, use this form to document controls before any ignition source starts. It serves facility managers, supervisors, and contractors by confirming isolation of flammables, gas testing, PPE, and a fire watch. Use it for roof torch work near insulation, pipe repairs in process areas, or fabrication in a shop with shared ventilation. To catch site-specific hazards, pair it with the Hazard identification checklist form. If crews align at the start of a shift, attach notes from the Tailboard meeting form. For sites that coordinate with local responders, reference the Fire department pre-plan form so access points and contacts are ready. The outcome: a clear authorization and a safer job.

Must Ask Hot Work Permit Questions

  1. What task will you perform, where, and when?

    This defines the job scope and time window so you can control overlaps with other work. Clear details reduce confusion and prevent unauthorized after-hours activity.

  2. Have you cleared or protected all combustibles within 35 feet, including above and below the work area?

    This focuses action on removing, covering, or shielding anything that could ignite. Documenting the radius check blocks common fire starts from sparks and slag.

  3. What are the latest gas test results and the time recorded (O2, LEL, and any toxics)?

    Fresh readings show the atmosphere is safe and guide your ventilation plan. Time-stamped tests also prove compliance if conditions change mid-shift.

  4. Who is the fire watch, how will they monitor, and for how long after work ends?

    Naming a responsible person and a post-work duration (for example, 60 minutes) prevents smoldering fires. It also sets accountability and a clear handoff if shifts change.

  5. Which energy sources have you isolated and verified (lockout/tagout), and what PPE and barriers will you use?

    This confirms electrical, gas, and hydraulic energy are at zero before you strike an arc. Listing controls and PPE lets you assess residual risk alongside the Army risk assessment form.

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