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Sports Team Photo Order Form Template

Effortlessly Manage Your Team's Photo Orders

Struggling to organize your sports team's photo orders? This template is designed for coaches, team managers, and parents who want an easy way to collect orders for team photos. Enjoy a streamlined process, customizable fields for various products, improved organization, and seamless communication with parents, all while ensuring compliance with WCAG standards. Try the live template to simplify your ordering!

Use this Template (FREE) Live Preview
Parent or guardian full name
Email address
Mobile phone number
Preferred contact method
Email
Text message
Phone call
Player full name
Sport
Team or league name
Jersey number
Photo day date
Pose preference
Standing
Kneeling
Action pose
Photographer's choice
No preference
Select a package
Package A: Print bundle
Package B: Print + digital
Package C: Team photo only
Digital image only
A la carte only
Decide later
Add-ons (select all that apply)
Name as it should appear on prints
Special instructions (quantities, notes, accessibility, etc.)
Retouching preference
None
Blemish touch-up
Full retouch
Not sure
Delivery method
Deliver to coach/team
Ship to my address
Pick up at studio
Digital download only
Shipping address (if shipping selected)
Payment method
Pay online
Cash on photo day
Check to team/league
Pay in person at studio
I am the parent/guardian and authorize photography of the listed minor for team photos.
Yes
No
I grant permission to use the images for team or league materials (optional).
Yes
No
I confirm names and order details are accurate to the best of my knowledge.
True
False
Typed signature (enter your full name)
Signature date
Send me updates and offers about future photo days.
Yes
No
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Paper art illustration depicting a sports team photo order form template with vibrant colors and organized layout.

When to use this form

Use this form during picture day for youth leagues, school teams, and club tournaments to collect orders fast. Coaches and team managers can share it before the shoot, so parents choose packages, add-ons, and delivery. Photographers get clean player data, shot lists, and payments in one place, which speeds fulfillment and reduces errors. If you offer itemized add-ons like magnets or buttons, pair it with the Product list order form. To accept card payments or deposits online, connect it to the Online product purchase form. The result: shorter lines, accurate labels, and on-time delivery for every roster spot.

Must Ask Sports Team Photo Order Questions

  1. What is the player's full name, team, and jersey number?

    This ties each order to the right athlete and helps with file naming and print labels. It also lets you match roster data from your Team uniform order form if you collect uniforms at the same time.

  2. Which package and print sizes would you like?

    Clear package selection tells the photographer what to shoot and what to deliver. It prevents follow-up calls and avoids reprints due to wrong sizes.

  3. Do you want individual, team, or buddy photos (choose all that apply)?

    Knowing the shot types ensures you schedule enough time and set up the right backgrounds. It also reduces crowding at photo stations because you can route families to the correct line.

  4. How should we deliver your images: pickup, shipping, or digital download?

    Delivery choice defines turnaround time and any extra fees or addresses to collect. It lets you prepare mailing batches and send gallery links without delays.

  5. What is the parent or guardian email and phone number?

    Accurate contact info is essential for proofs, payment issues, and pickup alerts. It also gives you a way to confirm retouching or personalization before printing.

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