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IT Access Request Form V2

Effortlessly streamline your IT access requests

Managing IT access requests can be a time-consuming task that slows down your team. This IT Access Request Form V2 template is designed to help IT departments simplify and accelerate the process of granting permissions for employees to access vital systems. With this form, you'll ensure clear tracking, enhance security compliance, and promote efficient request handling, all while making the experience seamless for users. Experience how easy it can be to use a dedicated access request form and boost your team's productivity.

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Requester full name
Requester email
User full name
User work email
Job title
Department or team
Employment type
Full-time employee
Part-time employee
Contractor
Intern
Vendor
Temporary/Seasonal
Other
Please Specify:
Type of request
New access
Modify existing access
Remove access
Emergency/Break-glass access
Systems and resources requested (select all that apply)
Environment
Production
Test
Development
Sandbox
Multiple/All applicable
Not applicable
Access level requested
Read only
Standard user
Power user
Administrator
Not sure/Needs assessment
Business justification for this access
Data sensitivity involved
Public
Internal
Confidential
Restricted
Unknown/Not sure
Desired start date
End date (if temporary)
Urgency
Not urgent (5+ business days)
Standard (3-5 business days)
High (1-2 business days)
Critical (same day)
Has the user completed security awareness training in the last 12 months?
Yes
No
I confirm the requested access follows least-privilege principles and company policies.
Strongly disagree
Disagree
Neither
Agree
Strongly agree
Manager full name
Manager email
Approval date
Manager approval
Yes
No
Requester name (as signature)
Date signed
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Paper art illustration displaying an IT Access Request Form V2 design for an article on FormCreatorAI.

When to use this form

Use this form when you onboard a new hire, contractor, or vendor who needs access to specific systems, groups, or devices. It also fits role changes, project work, temporary elevated rights, or restoring a suspended account. Examples: onboard a developer to Git and the cloud console; give HR view-only rights in payroll; grant a vendor VPN and a shared mailbox; or remove access when someone moves teams. If the request is only for a lost login, send them to the Password reset request form. For building or ID card needs, route to the Identity badge request form.

Must Ask IT Access Request Form V2 Questions

  1. Who needs access, and what is their role and employment type?

    It helps you link the request to a real person and context, so IT can verify identity and apply the right policies. Knowing if they are full-time, contractor, or vendor affects licensing and access duration.

  2. Which systems, applications, groups, or devices are required?

    Clear targets help you avoid back-and-forth and prevent overprovisioning. Listing exact groups or assets speeds setup and audit mapping.

  3. What level of access is needed, and for how long?

    By stating least privilege and an end date, you limit risk and license costs. Time-bounding temporary access also simplifies automatic removal.

  4. Who is the approving manager or data owner?

    Naming the right owner gives you an audit trail and enforces segregation of duties. It also prevents unauthorized grants during role changes.

  5. Does this request require a policy exception or admin rights?

    If so, route it for separate review to ensure compliance and traceability. You can attach or reference an approved Exception request form to keep everything in one record.

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