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Overtime Request Form Template

Streamline Your Overtime Requests Effortlessly

Handling overtime requests can be tedious, but it doesn't have to be. This overtime request form template is tailored for managers and HR professionals who want a quick and effective way to manage overtime approvals. With this form, you can easily track employee requests, maintain compliance with labor regulations, and improve communication about work hours, all while creating a seamless workflow in your organization. Experience the benefits of clear documentation, reduced processing time, and easy access to records by utilizing this template today.

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Full name
Employee ID
Supervisor name
Supervisor email
Request type
Pre-approval (planned overtime)
After-the-fact (overtime already worked)
Overtime date
Planned start time (e.g., 06:00 PM)
Planned end time (e.g., 09:30 PM)
Reason for overtime
Project or cost code (if applicable)
Overtime location
On-site
Remote
Field
Multiple locations
Other
Please Specify:
Will you take required rest breaks during this overtime?
Yes
No
Not applicable
Compensation preference
Overtime pay
Time off in lieu (comp time)
As per policy/no preference
Not applicable
Contact phone number
Employee signature (type your full name)
Signature date
I confirm the information provided is accurate and understand that overtime must be approved per company policy.
Strongly disagree
Disagree
Neither
Agree
Strongly agree
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Paper art illustration depicting an overtime request form with checkboxes and writing space for employee details and approvals

When to use this form

When you need to work beyond your scheduled hours, use this form to request approval before you start. It is ideal for covering a late customer deadline, weekend system maintenance, event support, or filling a critical shift. You get a clear record of dates, tasks, and manager signoff; your team can plan coverage and budget. HR gets clean, auditable data for payroll and compliance. It also helps control costs and avoid unpaid time. If you actually need time away rather than extra hours, submit a Time off request form or a PTO Request form instead.

Must Ask Overtime Request Questions

  1. What date(s) and time range will you work beyond your schedule?

    This pins down exactly when coverage is needed and keeps payroll accurate. It also prevents conflicts with rest periods and other scheduled shifts.

  2. What is the business reason and task you will complete during these hours?

    This helps your manager judge urgency and value. It also sets clear scope so the work can be verified after completion.

  3. Who is the approving manager, and have they given preliminary consent?

    Named accountability speeds review and reduces back-and-forth. Advance consent prevents unplanned costs and disputes.

  4. How many extra hours do you expect, and which project or cost center should they be charged to?

    Estimating hours and a charge code keeps budgets on track. Finance can allocate costs correctly without chasing details.

  5. Did you consider alternatives (shift swap or time off) before requesting overtime?

    This confirms extra hours are the best option, not a scheduling fix. If a short break solves the issue, use a Day off request form instead.

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