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Job Completion Form Template

Streamline Your Job Completion Process with This Easy Template

Confirming job completion can be tedious, but our job completion form template simplifies the process for you. Designed for employers who need to verify that tasks are fully completed, this template ensures you clearly document hours worked and work performed. With this tool, you can efficiently manage project documentation, enhance communication with employees, and simplify record-keeping. Plus, it's easy to customize for your specific needs. Explore this live template to start streamlining your workflow today.

Use this Template (FREE) Live Preview
Job ID or reference
Client contact name
Client email
Client phone
Service location address
Scheduled date
Technician name
Summary of work completed
Equipment serviced (name or location)
Materials used (list items and quantities)
Type of work completed
Please Specify:
Risk assessment completed before starting work?
Yes
No
Required PPE used as required?
Yes
No
Site left in a clean and safe condition?
Yes
No
Photos captured for records?
Yes
No
Was the job completed in full?
Yes
No
Equipment status after service
Operational
Operational with limitations
Not operational
Decommissioned
Not applicable
Client satisfaction with the work
Very dissatisfied
Dissatisfied
Neutral
Satisfied
Very satisfied
Follow-up details (tasks, parts, timelines)
Is follow-up required?
Yes
No
Client name (printed)
Client signature
Technician signature
Sign-off date
{"name":"Job ID or reference", "url":"https://www.quiz-maker.com/QPREVIEW","txt":"Job ID or reference, Client contact name, Client email","img":"https://www.quiz-maker.com/3012/images/ogquiz.png"}
Paper art illustration depicting a job completion form for a template article on FormCreatorAI

When to use this form

Use this form when a task, service call, or project phase is finished and you need a clear record to close it out. It helps field teams, contractors, IT, and operations document what got done, capture evidence, and request final approval. If you started work from a Project intake form, this is the handoff that confirms scope and deliverables were met. When work was assigned via a Task assignment form, it ties results back to the assignee and time spent. You can include photos, notes, and client sign-off, then log any follow-ups. This reduces disputes, speeds invoicing, and supports audits and warranties.

Must Ask Job Completion Questions

  1. What was the original scope, and have all deliverables been completed as defined?

    This validates that you met expectations and prevents scope creep at sign-off. Compare responses to the Job form to ensure nothing is missing.

  2. When did the work start and finish, and who did the work?

    Accurate dates and names improve accountability, SLA tracking, and billing. They also help you analyze cycle time and plan capacity.

  3. What proof of completion can you provide (photos, files, test results, signatures)?

    Evidence reduces disputes and speeds client approval. It also creates a verifiable history for audits and warranties.

  4. Were there issues, risks, or changes, and how were they resolved?

    Documenting exceptions helps you learn and prevent repeats. It also flags items that may need follow-up tasks or change orders.

  5. What follow-up actions are required, who owns them, and by when?

    Clear next steps keep momentum after delivery. Create and track these using the Action items details form so nothing slips.

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