Stakeholder Analysis Form Template
Efficiently map and assess your project's key stakeholders
Identifying the right stakeholders can be overwhelming, but this Stakeholder Analysis Form Template simplifies the process. Designed for project managers, team leaders, and non-profit coordinators, this template helps you effectively categorize and prioritize stakeholders to maximize project success. With clear insights into their interests, influence, and potential impact, you can foster better communication, improve collaboration, and strategically allocate resources. Get started by using this practical tool to enhance your stakeholder engagement today.
When to use this form
Use this form at project kickoff, during major scope changes, or when new sponsors, regulators, or vendors appear. PMs, PMOs, and team leads use it to map who matters, learn their interests, and plan communication. It also helps before approvals, procurement, or community outreach to prevent surprises and reduce risk. Pair it with the Project intake form to collect requests and context, and with the Project information form to confirm scope, timeline, and owners. Revisit the form at each phase gate to track shifting influence and support. The result is a clear, prioritized stakeholder map and an action plan that builds alignment and speeds decisions.
Must Ask Stakeholder Analysis Questions
- Which people or groups are affected by this project, and who can influence its outcome?
This grounds your list in real impact and power, not assumptions. It ensures you capture internal teams, customers, suppliers, regulators, and community voices.
- What does each stakeholder want from the project, and how strong is their interest and influence?
Knowing motivations and power helps you set realistic priorities. You can tailor messaging and engagement so you spend effort where it matters most.
- Who is the decision maker, who approves, and who can block or delay progress?
Clarifying authority reduces bottlenecks and last-minute escalations. It guides roles and keeps reviews focused on the right people.
- At which milestones do we need each stakeholder's input or approval, and how will we communicate with them?
This links people to key dates and prevents missed sign-offs. It also aligns with your schedule in the Pre-task planning form so outreach happens at the right time.
- What does success look like for each stakeholder, and how will we measure and report it?
Shared success criteria reduce scope creep and conflict at go-live. They also set up the evidence you will summarize in the Project completion form.
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