Lost Receipt Form Template
Effortlessly document your missing receipts for reimbursement
Have you ever faced delays in reimbursements due to lost receipts? This lost receipt form template is designed for employees seeking a simple way to document missing receipts for expense reimbursements. You can reduce the time spent on paperwork, improve your chances of reimbursement, and satisfy organizational compliance with a clear declaration. Whether you're in finance, HR, or any department needing to manage expenses, this form will help you quickly capture essential details without the hassle. Explore the functionality of this template to simplify your reporting needs.
When to use this form
Use this form when you paid a valid business expense but no longer have the original receipt. Common cases include a taxi that did not print, a cafe slip lost in transit, or an online purchase without a confirmation email. You record what happened so finance can document the charge, keep an audit trail, and decide on reimbursement. It helps employees, contractors, and managers move claims forward without delays. If the spend ties to daily spending, support it with the Daily expense report form. After approval, attach this declaration to your Project expense reimbursement form or your standard claim. For mileage-only trips where no receipt is issued, use the Mileage reimbursement form instead.
Must Ask Lost Receipt Questions
- What was the purchase date, vendor name, and business purpose?
This anchors your claim to a specific event and shows why it was necessary for work. Finance can verify the details against calendars, card logs, or traveler schedules.
- What total amount did you pay, in what currency, and does it include tax or tip?
Accurate totals prevent overpayment and speed approvals. If you need help splitting or calculating amounts, the Expense reimbursement form with calculations form can guide you.
- Which payment method did you use, and can you attach secondary proof (bank statement, card screenshot, or email)?
Your answer reduces risk and helps reconcile corporate card activity. Backup evidence supports the claim when the original slip is missing.
- Which cost center, account, or project should this expense be charged to?
Correct coding saves rework and keeps budgets accurate. It also lets managers approve the charge faster because the allocation is clear.
- What steps did you take to obtain a duplicate receipt, and what was the outcome?
This shows due diligence and may produce a copy from the vendor. Your note creates a clean audit trail for reviewers and future audits.
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