Request for Hire Form Template
Streamline Your Recruitment Process with This Template
Managing hiring requests can be overwhelming without the right tools to streamline your efforts. This template helps HR professionals and hiring managers collect essential candidate information quickly and efficiently. Use it to standardize your hiring process, reduce administrative workload, and ensure compliance with data protection regulations, all while keeping your forms accessible and user-friendly. Start utilizing this practical request for hire form template now to simplify and enhance your recruitment experience.
When to use this form
Use this form when you need approval to open or refill a role. Examples: your support team loses a rep and coverage drops; a new product launch needs a dedicated PM; finance approves seasonal staffing but needs a clear ask. It helps you capture the business case, budget, and timeline so HR and finance can route it fast. Recruiters get enough detail to start sourcing right away. For deeper clarity on tasks and skills, attach a Job analysis form. If you are ready to route approvals across leadership and finance, pair this request with a Job requisition form to keep records aligned.
Must Ask Request for Hire Questions
- What business problem will this role solve, and what does success look like in 6 months?
This focuses your ask on outcomes, not titles, so approvers can judge impact and priority. It also gives recruiters clear targets for sourcing and screening.
- Is this a new headcount or a backfill, and if backfill, who was the previous incumbent?
This determines budget source, urgency, and whether system access or knowledge transfer is needed. It prevents surprises that delay onboarding.
- What are the top responsibilities and must-have qualifications for the role?
Clear duties and requirements let recruiting target the right talent and reduce unqualified applicants. If you need a starting point, complete a Job description form to align expectations.
- What is the approved compensation range, employment type, and cost center?
Stating pay, type (full-time, contract), and charge code keeps the request compliant with budget and policy. It speeds approvals by removing finance guesswork.
- What is the desired start date and what risks will the business face if hiring is delayed?
Timeline plus risk signals urgency so teams can prioritize and set realistic SLAs. It helps leaders trade off work, overtime, or interim options.
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