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Passport Application Form Template

Create a Streamlined Passport Application Process

Filling out a passport application can be complicated and time-consuming. Our Passport Application Form Template simplifies this process for government agencies and organizations collecting passport applications, ensuring you gather all essential information efficiently. You'll save time on data collection, reduce the likelihood of errors, enhance applicant satisfaction, and create a professional appearance with customizable options. Plus, this template includes adherence to compliance standards, like WCAG-aligned labels, for accessibility. Explore how easy it is to get started with our live template!

Use this Template (FREE) Live Preview
Full legal name (as it appears on your birth certificate or primary ID)
Date of birth
Place of birth (city, state/province, country)
Gender
Woman
Man
Non-binary
Prefer to self-describe
Prefer not to say
Country of citizenship
National ID or SSN (if applicable)
If yes, list other legal names used and dates (optional)
Have you used any other legal names?
Yes
No
Email address
Phone number
Residential address (street, city, state/province, postal code, country)
Mailing address (if different)
Is your mailing address different from your residential address?
Yes
No
Application type
First-time passport
Renewal
Replacement for lost or stolen
Replacement for damaged
Name change update
Most recent passport number (if applicable)
If lost or stolen, provide details (when, where, circumstances)
Was your most recent passport lost or stolen?
Yes
No
Intended date of next international travel (if known)
Do you need expedited processing?
Yes
No
Emergency contact full name
Emergency contact phone number
Relationship to applicant
Parent/guardian full name
Parent/guardian phone number
Is the applicant under 18 years of age?
Yes
No
I certify that the information provided in this application is true and complete.
Strongly disagree
Disagree
Neither
Agree
Strongly agree
I consent to the processing of my personal data for the purpose of this passport application.
Strongly disagree
Disagree
Neither
Agree
Strongly agree
I agree to receive application status updates electronically.
Yes
No
Applicant typed signature (enter full legal name)
Date signed
Parent/guardian typed signature
Date signed by parent/guardian
For minors: I am the parent/guardian and authorize this application.
Strongly disagree
Disagree
Neither
Agree
Strongly agree
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Paper art illustration depicting a passport application form for an article on FormCreatorAI.

When to use this form

Use this form when you need to gather every detail required to apply for, renew, or replace a passport. It helps individuals organize info before an appointment, and it helps HR or travel coordinators request travel documents for employees heading overseas. Typical scenarios include first-time applicants, name changes after marriage, or replacing a lost or damaged booklet. Add fields for identity, citizenship, prior passport data, photos, and emergency contacts. If your team also manages other IDs, reuse data in the Driving license application form and the License application form. To let applicants save progress and track status, have them start with the Create account form.

Must Ask Passport Application Questions

  1. What is your full legal name exactly as it appears on your proof of identity?

    This must match your ID and supporting documents, which reduces rejections and reprints. It also ensures airline tickets and visas use the same name.

  2. What are your date of birth and place of birth?

    Authorities use these to confirm identity and eligibility. They also help distinguish you from applicants with similar names.

  3. What is your citizenship status and the details of your proof (for example, birth certificate or naturalization certificate)?

    Confirming how you qualify for a passport speeds review and avoids extra document requests. Capturing document numbers and issuers lets staff verify records quickly.

  4. Do you have a previous passport? If yes, provide the number, issue date, and issuing authority.

    This determines whether your request is a renewal, replacement, or first-time application. It prevents duplicate records and helps recover your file if your booklet was lost or stolen.

  5. When do you need the passport, and which processing speed and delivery option do you prefer?

    Your timeline sets the correct service level and fees, and it helps staff schedule photo capture and pickup or shipping. Clear dates reduce rush errors and improve on-time delivery.

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