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Police Report Template

Streamline Incident Reporting with Our Police Report Template

Completing police reports can be tedious and time-consuming, especially during high-stress situations. This police report template is designed for officers, investigators, and administrative staff, helping you document incidents efficiently and accurately. Benefit from a structured layout for capturing all necessary details, a fillable format to save time, and built-in compliance features to ensure all legal requirements are met. Use this template to enhance your report writing process and minimize paperwork errors-take a look at the live version today!

Use this Template (FREE) Live Preview
Your full name
Email address
Phone number
Preferred contact method
Email
Phone
Either
Do not contact
Your relationship to this report
Victim/Complainant
Witness
Reporting on behalf of someone
Business owner/representative
Anonymous
Prefer not to say
Incident type
Please Specify:
Brief summary of what happened
Incident date
Incident time (approximate if unsure)
Incident address or nearest location (include city/state)
Existing report number (if any)
Have you already reported this to police?
Yes
No
Names of people involved (if known)
Describe any injuries or medical attention (if any)
Suspect description and identifiers (if any)
Is the suspect known to you?
Unknown
Known by name
Known by sight only
Family or partner
Neighbor
Coworker/classmate
Prefer not to say
Other
Please Specify:
Vehicle details (if any)
Describe any property involved and estimated value (if any)
Evidence you can share (select all that apply)
Photos
Videos
Documents or receipts
Audio
Screenshots
None
Other
Please Specify:
Witness names and contact details (if any)
I affirm the information provided is true and accurate to the best of my knowledge
Strongly disagree
Disagree
Neither
Agree
Strongly agree
Typed signature (type your full name)
Date signed
Anything else you would like to add
I consent to being contacted about this report
Yes
No
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Paper art illustration depicting a police report template with sections for details and signatures, designed for FormCreatorAI.

When to use this form

Use this template to document crimes and public safety events so you preserve facts and start follow-up. It helps patrol officers, campus safety, and community liaisons capture who, what, when, where, and supporting evidence. Common uses include theft from a vehicle, assault at a campus event, vandalism at a park, or missing property at a transit station. For minor or non-criminal events, log quick details with the Police incident report form. If a staff member is hurt during the call, route that record to the Employee accident/incident report form. After an investigation or charges, summarize outcomes with the Case closure form. For cyber-related offenses, coordinate with IT using the IT Incident report form. For emergencies, contact local authorities first.

Must Ask Police Report Questions

  1. What is the date, time, and exact location of the incident?

    Pinpointing date, time, and place anchors the event and prevents confusion or duplicate records. It also sets jurisdiction and helps you match CCTV, dispatch logs, or nearby witnesses.

  2. What happened, in your own words and in chronological order?

    A clear, ordered narrative reveals intent, sequence, and key facts that affect charges or safety actions. It also exposes gaps to address with follow-up questions or scene work.

  3. Who was involved, including names, roles (victim, suspect, witness), and contact details?

    Identifying all parties and roles supports timely contact and reduces misidentification risks. It also helps prioritize victim care and locate suspects or witnesses fast.

  4. What evidence exists (photos, video, physical items, digital logs), and where is it stored?

    Knowing what evidence exists and where it is kept protects chain of custody and speeds analysis. For digital systems or breaches, capture technical details in the IT Incident report form.

  5. What immediate actions did you take, and what follow-up is required?

    Documenting actions shows due diligence and prevents repeated work across shifts. If you stopped unsafe work or flagged a hazard, record it through the Stop work authority reporting form.

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