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Missing Person Form Template

Create an Effective Missing Person Report with Ease

When someone you care about goes missing, having an efficient way to collect the right information is crucial. This template helps you create a detailed missing person report that can be shared with law enforcement and the community, increasing the chances of finding the individual quickly. With easy-to-fill sections for personal details, last seen information, and distinctive features, you can ensure that no essential details are overlooked, streamline the reporting process, and facilitate faster action. You can explore this template and take the first step toward reuniting loved ones.

Use this Template (FREE) Live Preview
Missing person's full name
Date of birth (if known)
Gender
Woman
Man
Non-binary
Prefer to self-describe
Prefer not to say
Height (include units, e.g., 5 ft 9 in or 175 cm)
Distinguishing features (tattoos, scars, piercings, birthmarks)
Clothing last seen wearing
Link(s) to recent photo(s) (URL)
Missing person's phone number (if any)
Hair color
Please Specify:
Last seen date
Last seen time (include time zone if known)
Last seen location or address
Circumstances around the disappearance
Was anyone with them?
Alone
With known person(s)
With unknown person(s)
Unknown
Vehicle details (make, model, color, license plate, direction of travel)
Transportation or vehicle associated?
Yes
No
Unknown
Any medical or mental health conditions?
Yes
No
Unknown
Important medical details (diagnoses, allergies, triggers, communication needs)
Requires regular medication?
Yes
No
Unknown
Known risk factors (select all that apply)
Has the person gone missing before?
Yes
No
Unknown
Does the person have a GPS tracker or smartwatch?
Yes
No
Unknown
Agency name
Case or report number
Officer or agency phone
Reported to law enforcement?
Yes
No
Your full name
Relationship to the missing person
Parent or guardian
Spouse or partner
Child
Sibling
Other family member
Friend
Employer or school representative
Prefer not to say
Other
Please Specify:
Your phone
Your email
May we share this information publicly to aid the search?
Yes
No
Do you have permission from the family or legal guardian to share this information?
Yes
No
Not applicable
Signature
Signature date
I confirm the information provided is accurate to the best of my knowledge.
Strongly disagree
Disagree
Neither agree nor disagree
Agree
Strongly agree
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Paper art illustration featuring a missing person form with checkboxes and information sections for an article on FormCreatorAI

When to use this form

Use this template when a person is unaccounted for and time matters. It is ideal for campus safety, hospitals, elder care, retail, events, or workplaces. Capture identifying details, last known location, risks, and contacts in minutes. Practical scenarios: a child separated at a venue, a patient who left a ward, an employee who did not return from a break, or a resident who wandered from care. Submitting the form alerts your team, creates a record for police, and keeps follow-ups in one place. If the situation is not a disappearance but another event, use the General incident report form. If you observed concerning behavior tied to the case, add a Suspicious activity report form.

Must Ask Missing Person Questions

  1. Who is the person (full name, age) and what is their physical description?

    Clear identifiers help staff and responders confirm sightings fast and avoid false leads. A shared description and photo make broadcasts and camera searches accurate.

  2. When and where were they last seen, and by whom?

    The exact time, date, and location establish a search baseline and timeline. A named witness enables quick follow-up and verification.

  3. What were they wearing and carrying (clothing, phone, ID, vehicle, license plate)?

    Distinct items and a license plate widen search options such as CCTV and traffic checks. They also speed recognition by staff and the public.

  4. Do they have medical needs or safety risks (medications, cognitive impairments, self-harm concerns)?

    Risk factors inform urgency and the type of response, like welfare checks or EMS. They also guide how you brief teams to approach the person safely.

  5. Who should we contact, and have police been notified (agency and case number)?

    Accurate contact details and status with authorities prevent duplicate work and missed handoffs. For ongoing updates and sightings, keep a running record in the Security log form.

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