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Free Police Incident Report Template

Streamline Your Reporting Process with Our Incident Report Template

Filing a police incident report can be daunting when you're unsure of what details to include. This template is designed to help you easily document non-urgent incidents, ensuring you convey essential information clearly and accurately. With this police report template, you can quickly outline the date, time, and location of the event, provide a thorough description of the situation, and facilitate communication with law enforcement. Plus, it's accessible and WCAG-aligned, making it suitable for everyone. Try out the live template to simplify your next report.

Use this Template (FREE) Live Preview
Full name
Email address
Phone number
Preferred contact method
Email
Phone
Either
Your relationship to the incident
Victim
Witness
Parent/Guardian
Property owner/manager
Business representative
Third-party reporter
Prefer not to say
Other
Please Specify:
Is anyone in immediate danger right now?
Yes
No
Date of incident
Approximate time of incident
Brief incident summary
Incident type
Incident location (address or nearest landmark/intersection)
Premises type
Residence
Business
Public space
Vehicle/Roadway
School/Campus
Online/Virtual
Unknown
Other
Please Specify:
Were there any injuries?
Yes
No
Describe any injuries and medical response (if applicable)
Was a weapon present or threatened?
Yes
No
Was property stolen or damaged?
Yes
No
Describe items or damage and estimated value (if applicable)
Do you have photos, video, or documents related to this incident?
Yes
No
Did you observe a suspect?
Yes
No
Suspect description (appearance, clothing, identifiers, vehicle if known)
Witness names and contact information (if applicable)
Were there any witnesses?
Yes
No
Agency or case number if previously reported (if known)
Signature
Date signed
I declare that the information provided is accurate to the best of my knowledge
True
False
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paper art illustration showcasing police incident report template for FormCreatorAI article

When to use this form

When you need a clear, standardized record of a crime, disturbance, or accident, this form keeps details straight. Use it after events like a burglary, assault, vehicle break-in, vandalism, or a dispute that required an officer response. It suits police departments, campus safety, school administrators, security firms, and community managers. You can log exact time, location, involved parties, injuries, property loss, and attach photos or video. If the issue is property loss only, route it to the Theft report form. For fires or smoke-related events, use the Initial fire incident report form. For malware, data loss, or outages, the Crowdstrike cyber attack report form may fit better. A solid report helps you coordinate follow-up, support insurance claims, and prepare for court.

Must Ask Police Incident Report Questions

  1. When did the incident occur (date and exact time)?

    Precise timing helps you match CCTV, dispatch logs, and witness accounts. It can reveal patterns, such as repeated activity at the same hour.

  2. Where did it happen (full address, location type, and GPS if available)?

    Clear location data confirms jurisdiction and speeds response. It also links the event to nearby cameras, lighting, or access controls.

  3. What happened? Provide a brief, factual, step-by-step description.

    A neutral timeline reduces confusion and guides charging and safety decisions. Details like entry method or weapons used help set priority.

  4. Who was involved? List names, roles (victim, suspect, officer), and contact details.

    Identifying parties lets you follow up and notify victims. Roles prevent mix-ups when multiple people share similar names.

  5. Are there witnesses or evidence? List witnesses and attach photos, video, or documents.

    Witness statements and media can confirm the account and speed case closure. If you need separate sworn statements, share the Incident statement form.

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