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Rental Reference Request Form Template

Streamline Tenant Verification with Our Rental Reference Form

Are you struggling to verify a potential tenant's rental history? This Rental Reference Request Form template is designed to help landlords, property managers, and real estate agents easily gather essential information about prospective tenants. By using this form, you can confirm rental histories, assess tenant reliability, and ensure smoother application processes, all while maintaining professional and organized records. Plus, with WCAG-aligned labels, this template ensures accessibility for all users. Start using the live template today to simplify your tenant screening!

Use this Template (FREE) Live Preview
Applicant full name
Property the applicant is applying for (address)
How long have you known the applicant?
Your relationship to the applicant
Previous landlord/property manager
Current landlord/property manager
Letting agent
Employer
Personal reference
Other
Please Specify:
Your full name
Organization or company (if applicable)
Email
Phone number
Preferred contact method
Email
Phone
Either
Rental property address (the one the applicant rented from you)
Tenancy start date
Tenancy end date (leave blank if ongoing)
Rent amount and frequency (e.g., $1,500 per month)
How often were rent payments on time?
Never
Rarely
Sometimes
Often
Always
If arrears occurred, what was the maximum amount outstanding?
Were there any rent arrears during the tenancy?
Yes
No
Overall care of the property by the tenant
Poor
Below average
Average
Good
Exceptional
The tenant reported maintenance issues promptly
Strongly disagree
Disagree
Neither agree nor disagree
Agree
Strongly agree
Were there any complaints from neighbors or breaches of lease terms?
Yes
No
Not applicable
Were pets kept at the property?
Yes
No
Not applicable
Was the property returned clean and undamaged aside from fair wear and tear?
Yes
No
Not applicable
If deposit/bond was retained, state the reason and amount
Was any part of the security deposit/bond retained?
Yes
No
Not applicable
Primary reason the tenant left
Please Specify:
Would you rent to this applicant again?
Yes
No
Unsure
Overall assessment of the applicant's tenancy
Poor
Fair
Good
Very good
Excellent
Additional comments
How likely are you to recommend this applicant to another landlord or property manager?
0 Not at all likely
1
2
3
4
5 Extremely likely
I certify the information provided is accurate to the best of my knowledge.
Yes
No
Date of completion
Signature
May we share this reference with the applicant and relevant housing providers?
Yes
Yes but exclude my contact details
No
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Paper art illustration representing a rental reference request form for FormCreatorAI article.

When to use this form

Use this form when you need a verified account of a tenant's past conduct and payments. It fits private landlords, property managers, and roommates screening applicants for a flat, house, or shared unit. Send it after you receive a completed House rental application form to confirm dates, rent, and landlord details. If someone is only exploring options, start with the Rental application interest form and request references once they qualify. This helps you spot red flags early, compare records across sources, and keep a paper trail for compliance. Typical outcomes include faster approvals, fewer surprises at move-in, and clear documentation when you need to justify a yes or no.

Must Ask Rental Reference Request Questions

  1. How long did the applicant rent from you, and what were the move-in and move-out dates?

    Tenure shows stability and helps you verify the timeline. Compare these dates with the Residency application form or other records for consistency.

  2. What was the monthly rent amount and payment frequency?

    This confirms affordability and the scope of commitment. It also lets you match amounts to the Rent schedule form if you track charges and due dates.

  3. Did the tenant pay on time? If late, how often and for how long?

    Payment behavior is the strongest predictor of risk. You can request proof using a Rent certificate form to support the reference.

  4. How did the tenant care for the property, including cleanliness and damage beyond normal wear?

    Condition details reveal maintenance habits and potential costs. Ask for specific examples like inspections, repairs, or deposit deductions.

  5. Would you rent to this person again, and under what conditions?

    A clear yes, no, or conditional answer summarizes the reference. Conditions such as a cosigner, shorter term, or higher deposit expose hidden concerns.

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