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Prospective Tenant Application Form Template

Streamline Your Rental Process with Easy Tenant Applications

Sorting through rental applications can feel overwhelming, especially when you're searching for trustworthy tenants. This template is designed to help landlords like you efficiently gather vital information from potential renters, ensuring a smooth screening process. With features that simplify data collection, enhance organization, and maintain compliance with rental regulations, you'll save time while finding the right fit. Easily manage applicant details, customize your questions, and create a user-friendly experience-no coding required. Try using the live template today!

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Full legal name
Date of birth
Email address
Phone number
Desired move-in date
Desired bedrooms
Studio
1 bedroom
2 bedrooms
3 bedrooms
4+ bedrooms
No preference
Total number of occupants
1
2
3
4
5
6+
Pet details (type, breed, weight, number) - if applicable
Do you have any pets?
Yes
No
Current address (street, unit, city, state, ZIP)
Current monthly rent
Current landlord or property manager name
Current landlord or property manager phone
Reason for moving
How long have you lived at your current address?
Under 6 months
6-12 months
1-2 years
2-5 years
5+ years
Employment status
Employed full-time
Employed part-time
Self-employed
Student
Unemployed
Retired
Current employer or primary income source
Gross monthly income (before taxes)
Additional income details (optional)
Do you consent to verification of your income with your employer or income source?
Yes
No
Vehicle details (make, model, year, license plate) - if applicable
Will you have any vehicles parked on the property?
Yes
No
Have you ever been evicted?
Yes
No
Have you declared bankruptcy in the past 7 years?
Yes
No
Background details or explanations (if any)
Have you been convicted of a felony?
Yes
No
Personal reference name
Personal reference phone
Emergency contact name
Emergency contact phone
I authorize the landlord/agent to conduct credit, income, rental history, and background checks for tenant screening
Yes
No
Preferred contact method
Phone call
Text message
Email
Any
Type your full name as your digital signature
Signature date
I certify that the information provided is true and complete to the best of my knowledge
Yes
No
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Paper art illustration depicting a tenant application form with relevant fields and design elements for an article.

When to use this form

Use this application when you need to screen a prospective tenant before showings, open houses, or sending a lease. Landlords, property managers, and roommates can review income, rental history, references, and consent in one place to move qualified applicants forward and cut back-and-forth. For remote leasing or high inquiry periods, switch to an online workflow with the Online rental application form. After you shortlist candidates, verify past landlords with the Rental reference form. If an applicant needs help covering rent or a deposit, route them to the Rental assistance program application form. The result: faster approvals, fair screening, and fewer surprises on move-in day.

Must Ask Prospective Tenant Application Questions

  1. What is your monthly gross income and current employer?

    This verifies ability to afford the rent and gives context for job stability. Comparing income to rent (for example, 3x rent) helps you set clear criteria and reduce late payments.

  2. Where have you lived for the past 3 years, and may we contact your previous landlords?

    Address history and references reveal stability and explain any gaps or frequent moves. Landlord feedback confirms on-time payments, property care, and notice given.

  3. Do you consent to a credit and background check?

    Consent is required to run screenings and protect applicant privacy. Using a dedicated Tenant background check form helps you collect authorization and details in a compliant, trackable way.

  4. Have you ever been evicted, filed bankruptcy, or broken a lease?

    Past issues signal higher risk and can guide next steps like a larger deposit or guarantor. Asking upfront promotes consistent, fair decisions and avoids surprises later.

  5. What is your desired move-in date and preferred lease term?

    Timing and lease length help you match availability and reduce vacancy days. It also guides turnover prep, cleaning, and any prorated rent.

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