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Job Requisition Form Template

Efficiently streamline your hiring with this template

Struggling to find the right candidates quickly? This job requisition form template is designed to help hiring managers and HR professionals streamline the hiring process, ensuring you get the talent you need when you need it. With this template, you can clearly define job requirements, improve collaboration among team members, and maintain compliance with hiring standards-all while saving precious time. Plus, our form features WCAG-aligned labels for accessibility. Explore how this live template can help transform your recruitment process.

Use this Template (FREE) Live Preview
Requester full name
Requester email
Department or team
Cost center or department code
Position title
Number of openings
Requisition type
New position
Backfill/replacement
Temporary coverage
Intern/co-op
Other
Please Specify:
Employment type
Full-time
Part-time
Temporary/Fixed-term
Contractor
Internship
Seasonal
Work arrangement
On-site
Hybrid
Remote
Primary work location (city, state/country)
FLSA status
Exempt (salaried)
Non-exempt (hourly)
Not applicable/Unsure
Does this role have direct reports?
Yes
No
Key responsibilities summary
Required qualifications (skills, experience, certifications)
Preferred qualifications (nice to have)
Minimum education requirement
No specific requirement
High school or equivalent
Associate degree
Bachelor's degree
Master's degree
Doctorate
Professional certification
Other/Unsure
Work authorization requirement
Authorized to work in hiring country required
Sponsorship available
Sponsorship not available
Open/Undecided
Background checks or screenings required
None
Criminal background check
Employment verification
Education verification
Credit check
Drug screening
Driving record (MVR)
Reference check
Other
Please Specify:
Business justification summary
Impact if the role is not approved
Reason for backfill (if applicable)
Resignation
Termination
Transfer/Promotion
Leave of absence
Other/Unknown
Not applicable
Is this role budgeted?
Yes
No
Job grade or level
Salary or hourly rate range (currency and amount)
Bonus or variable pay eligibility
No
Yes - discretionary bonus
Yes - commission
Yes - other variable pay
Unsure/Not applicable
Ideal start date
Hiring urgency
Immediate (0-2 weeks)
Soon (2-4 weeks)
Near-term (1-2 months)
Flexible (2-3 months)
No fixed timeline
Hiring manager for this role
Remote or multi-location hiring restrictions or allowances
Job description link or file location
Internal posting requirement
Yes - internal only
Yes - internal and external
No - external only
Unsure
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Paper art illustration featuring a job requisition form template for FormCreatorAI article

When to use this form

Use this form when you need to open a new role, backfill an exit, or convert a contractor. Hiring managers, HR, and finance use it to align scope, budget, and timing before you recruit. Common cases: your support team expands to a new region and needs two reps; your engineer resigns and you must backfill; or a seasonal project demands extra staff. Outline duties with the Job description form, then route approvals through a Request for hire form. If the role has evolved, confirm scope and competencies with a quick Job analysis form. The result: clear approvals, fewer delays, and faster hiring.

Must Ask Job Requisition Questions

  1. What is the role title, department, and location?

    This pins down where the headcount sits and where the work happens. It prevents confusion and helps recruiting target the right talent market.

  2. Why is this role needed now, and what business outcome will it drive?

    A clear rationale supports prioritization and budget review. It also signals whether this is a new position, a backfill, or a replacement.

  3. What are the top three responsibilities and must-have skills?

    Specific essentials help sourcers screen faster and reduce rework. If details are still forming, align with a brief Job analysis form.

  4. What employment type and salary range are approved for this headcount?

    Capturing full-time vs. contractor and the pay band ensures compliance and equity. It keeps offers aligned with budget from the start.

  5. What is the target start date, hiring timeline, and who must approve?

    Timelines help recruiting plan sourcing and set realistic SLAs. Listing approvers upfront speeds reviews and avoids bottlenecks.

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