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Project Completion Form Template

Efficiently Close Your Projects with This Completion Form

Completing a project can be just as challenging as starting one. This Project Completion Form Template is designed to help project managers and teams effectively evaluate their process and outcomes. You can easily assess project success, gather feedback from stakeholders, ensure all tasks are wrapped up efficiently, and maintain a record for future reference. Plus, with WCAG-aligned labels, you can keep accessibility in mind. Explore how this template can simplify your project closure today.

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Project name
Client or organization
Actual completion date
Were all contracted deliverables completed?
Yes
No
Briefly list the key deliverables completed
Summarize approved scope changes
Were any scope changes approved during the project?
Yes
No
Handover items provided (select all that apply)
Overall quality of deliverables
Poor
Below average
Average
Good
Exceptional
List outstanding items and target resolution dates
Are any defects or punch-list items outstanding?
Yes
No
Summarize any budget or schedule variance
Was the project completed within the approved budget?
Yes
No
Summarize key risks/issues encountered and how they were resolved
Key lessons learned
Overall stakeholder satisfaction with the project outcome
Very dissatisfied
Dissatisfied
Neutral
Satisfied
Very satisfied
How likely are you to recommend our team for future work?
0 Not at all likely
1
2
3
4
5 Extremely likely
Permission to reference this project in our portfolio or case studies?
Yes
No
Client representative full name
Client email
Type your name as signature
Sign-off date
Project completion confirmed by client
Yes
No
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Paper art illustration showcasing a project completion form template for FormCreatorAI article

When to use this form

Use this template when you need a clear, final sign-off after work is done. It fits internal projects, client engagements, maintenance jobs, and construction punch lists. Project managers, site supervisors, and account managers benefit, and your client gets a traceable record. You gather final scope, acceptance criteria, dates, documents, and open items in one place, so billing and warranty are smoother. To set expectations up front, plan scope and milestones with the Planning form, then confirm each work order with the Job completion form before you submit this closeout summary.

Must Ask Project Completion Questions

  1. What was the final scope delivered compared to the original plan?

    This shows exactly what you delivered and prevents scope disputes. It helps you tie outcomes back to commitments so sponsors can approve with confidence.

  2. Which acceptance criteria were met, and which items were deferred?

    Clear pass/fail criteria make sign-off objective. Listing deferrals sets the backlog and keeps stakeholders aligned on what happens next.

  3. What issues or risks remain, with owners and due dates?

    You capture remaining work and make accountability explicit. If follow-ups are needed, assign them with the Employee task assignment form.

  4. Where are the handover documents stored, and what artifacts are attached?

    Linking to the right docs prevents rework and supports audits. Store references consistently and align details with your Technical documentation form.

  5. Who approved the work and what is the final sign-off date?

    Approver name and date create a clear audit trail for billing and warranty. This also triggers downstream tasks like closing tickets and releasing payment.

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