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Stolen Property Report Form Template

Effortlessly Report Stolen Items with This Template

If your belongings are stolen, it can feel overwhelming to know how to act. This template is designed to help individuals like you efficiently document incidents of theft, ensuring that the necessary details are accurately reported to authorities. By using this stolen property report form, you can customize fields to align with local requirements, facilitate communication with law enforcement, capture important item specifics, and streamline the reporting process. Start using this template now to reclaim your peace of mind.

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Your full name
Email address
Phone number
Preferred contact method
Email
Phone call
Text message
No preference
If other, please specify
Your relationship to the property
Owner
Authorized representative
Insurance representative
Law enforcement
Prefer not to say
Other
Please Specify:
Date of theft
Approximate time of theft
Location address or description
City or region
Country
Type of location
Home residence
Vehicle
Business premises
Public place
Storage unit
Online transaction
Unknown
Other
Please Specify:
Was the theft reported to police?
Yes
No
Police report number (if available)
Law enforcement agency (if applicable)
Method of entry (if known)
Forced entry
No signs of forced entry
Accessed via unlocked point
Unknown
Not applicable
How was the property secured?
Locked
Unlocked
On person
Hidden
Secured with device
Not applicable
Unknown
Did you witness the theft?
Yes
No
Unsure
Were any injuries sustained?
Yes
No
Number of items stolen (estimate)
1
2
3
4
5 or more
Unknown
Primary item category
Please Specify:
Primary item description
Brand or make
Model
Serial number / IMEI / VIN (if known)
Color
Unique identifiers or marks
Estimated value (currency and amount)
Date of purchase (if known)
Proof of ownership available?
Yes
No
Not sure
Additional items stolen (list with details if possible)
Proof of ownership you can provide
Please Specify:
Do you have photos, video, or documents to support this report?
Yes
No
Where are the files located or how can they be accessed? (e.g., links or description)
Are there any witnesses?
Yes
No
Unknown
Witness names and contact details
Is there CCTV at or near the location?
Yes
No
Unknown
Last known or tracked location (if applicable)
Is tracking enabled for the item (e.g., Find My, GPS, IMEI block)?
Yes
No
Not applicable
Do you have insurance that may cover this loss?
Yes
No
Not sure
Insurer name (if applicable)
Policy number (if applicable)
Have you notified your insurer?
Yes
No
Not yet but plan to
Not applicable
Actions you have taken so far
Contacted police
Contacted carrier or registry (e.g., IMEI block)
Contacted pawn shops or secondhand dealers
Posted on social media
Used tracking app
Visited location of theft
Notified neighbors or building manager
None
Other
Please Specify:
Current status of the item
Missing
Partially recovered
Recovered
Damaged
Unknown
Purpose of this report
Police report reference
Insurance claim
Personal records
Community alert
Other
Please Specify:
May we contact you for follow-up if needed?
Yes
No
Do you consent to share this information with law enforcement or your insurer upon request?
Yes
No
Type your full legal name as signature
Date of signature
Additional notes
I certify that the information provided is accurate to the best of my knowledge.
Strongly disagree
Disagree
Neither
Agree
Strongly agree
Age
Under 18
18-24
25-34
35-44
45-54
55-64
65+
Gender
Woman
Man
Non-binary
Prefer to self-describe
Prefer not to say
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Paper art illustration depicting a stolen property report form for FormCreatorAI article.

When to use this form

Use this template when items go missing due to theft at home, at work, at school, or at an event. It helps you capture facts fast: what was taken, serial numbers, when and where it happened, witnesses, and proof. Submit it as soon as you notice the loss, before you call your insurer, or while briefing security. If a break-in caused damage, pair your report with the Property damage report form. When the case involves trespass, threats, or suspicious behavior, hand it to your Security incident report form owner for follow-up. For non-theft mishaps, switch to the Incident report form. Clear records speed police contact, recovery, and claims.

Must Ask Stolen Property Report Questions

  1. What items were taken, and what are their make, model, and serial numbers?

    Unique identifiers raise the chance of recovery and support insurance claims. Detailed descriptions also help match found items and check pawn or asset databases.

  2. When and where did the theft occur (date, time, exact location)?

    Precise timing and location guide CCTV pulls and witness outreach. They also let you connect this case to your broader General incident report form if related activity happened nearby.

  3. How was access gained, and was there any forced entry or damage?

    Entry method reveals security gaps to fix now. It also shows whether you need maintenance or security support to prevent a repeat.

  4. Who discovered the loss, and who last saw the property?

    This sets a clear timeline and list of contacts. It reduces blind spots and speeds follow-up.

  5. What evidence can you provide (photos, purchase proof, tracking numbers, or video)?

    Attachments verify ownership and value, which improves police and insurer decisions. Keeping files in one submission prevents delays and repeat requests.

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