General Incident Report Form Template
Streamline your incident reporting process with ease
Accidents can happen at any workplace, leaving you needing a quick and effective way to document the details. This General Incident Report Form Template is designed for managers and safety officers who want to ensure thorough reporting and swift resolution. With this template, you can achieve clear documentation of incidents, foster a safer work environment, and improve compliance with safety regulations. Utilizing our WCAG-aligned design guarantees accessibility for all users, making it a reliable choice for your team. Start creating your incident report instantly with our live template.
When to use this form
Use this form to capture any unplanned event at work or on site, such as a slip on a wet floor, a tool malfunction that caused sparks, a customer fall, or damage to a company vehicle. You, your supervisor, and HR can use it to get the facts fast, assign follow-up, and prevent repeats. It also helps you record near misses and property damage in one consistent report. If the issue involves a breach, use the Security incident report form. For missing items or forced entry, submit the Stolen property report form. Clear, timely details here support investigations, insurance claims, and safety training, and they help you track trends across locations and shifts.
Must Ask General Incident Report Questions
- What happened, in your own words?
A plain, first-person account reduces guesswork and reveals root causes. Specific actions, conditions, and quotes make follow-up faster and more accurate.
- When and where did it occur? (date, time, exact location)
Precise time and place tie the event to schedules, cameras, and maintenance logs. You can match entries against the Security log form to confirm the timeline.
- Who was involved and how can we reach them? (people affected and witnesses)
Accurate names and contacts enable quick care, interviews, and notifications. They also clarify roles and responsibilities for duty of care and regulatory reporting.
- What injuries or damage resulted? (be specific)
Clear details guide medical response, repairs, and insurance coding. Distinguishing minor first aid from recordable injuries prevents compliance errors.
- What immediate actions were taken and by whom?
Knowing steps already taken prevents duplication and gaps. It shows if you isolated hazards, saved evidence, or escalated using the Suspicious activity report form.
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