Free Student Housing Agreement Form Template

Managing student housing can be stressful, especially when it comes to outlining clear terms. This Student Housing Agreement Form Template helps you create a comprehensive contract that ensures both parties understand their rights and responsibilities. With this template, you can easily specify payment terms, maintenance obligations, and breach of contract consequences, making it ideal for universities, colleges, and private housing providers. Start customizing this template today for a seamless housing agreement experience.

When to use this form

Use this template when you house students in dorms, shared apartments, or off-campus rooms. It helps you set clear terms for move-in and move-out dates, rent, what is included (utilities, internet, furnishings), guest rules, and maintenance. A university housing office, private landlord, or property manager can use it to sign semester, academic year, or rolling terms. For summer programs or study-abroad stays, you may also need a Short term rental agreement form. If residents reserve a lounge or community room for events, handle that with an Event facility rental agreement form. And if you loan desks or chairs with the unit, pair this with a Table and chair rental agreement form. The result: fewer disputes and a smooth move-in.

Must Ask Student Housing Agreement Questions

What are the lease start and end dates, and how do renewals or early terminations work?
This locks in the timeline so you can plan turnover and compliance. It prevents overstays and avoids gaps or double bookings.
What is the total rent, due date, and what does it cover (utilities, internet, furnishings)?
This clarifies what students pay and helps you avoid surprise bills. It also helps students budget and reduces payment disputes.
What deposits and fees apply, and under what conditions are they refundable?
Clear rules for damage, cleaning, and key replacement reduce arguments at move-out. Students know the standards, and you have grounds for fair deductions.
Who can live in the unit, what are guest limits, and what are quiet hours?
Setting occupancy and guest policies protects safety and community standards. It also helps you enforce noise rules and prevent unauthorized roommates.
How do residents report maintenance issues, and who is responsible for small repairs and cleaning?
A simple process leads to faster fixes and fewer escalations. Defining responsibilities keeps the property in good shape and reduces emergency calls.

More Forms

Question		Response
Student full name		John Smith
Email address		[email protected]
Mobile phone number		555 555 5555
Date of birth		2025-10-15T00:00:00.000Z
University or college name		This is a test
Student ID number		This is a test
Current address		This is a test
Property address		This is a test
Unit or room number		This is a test
Lease type		Month-to-month
Occupancy type		Joint lease
Lease start date		2025-10-15T00:00:00.000Z
Lease end date		2025-10-15T00:00:00.000Z
Room type		1-bedroom
Monthly rent amount (currency)		This is a test
Security deposit amount (currency)		This is a test
Rent due day of month		This is a test
Accepted payment methods		Debit/credit card
I understand late fees may apply to overdue rent		Agree
Is a guarantor required?		Yes
Guarantor full name		John Smith
Guarantor email address		[email protected]
Guarantor phone number		555 555 5555
Utilities included in rent		Gas
Responsibility for utilities not included		Not applicable
Furnishings provided		Chair
Smoking or vaping inside the property is prohibited		Agree
Pet policy		No pets allowed
Do you have a pet?		No
Subletting		Permitted with written consent
Guest stays are limited per house rules		Strongly agree
Quiet hours will be observed		Strongly agree
Parking space or permit number (if applicable)		This is a test
Parking availability		On-street parking
Preferred method to submit maintenance requests		Text message
I will complete the move-in condition checklist by the stated deadline		No
Permission to enter for repairs with prior notice		Yes
Consent to emergency entry to protect people or property		No
List authorized occupants (full names)		This is a test
Maximum occupancy for the unit		2
Adding or replacing roommates requires written approval		Agree
Renter's insurance requirement		Recommended
Insurance provider name (if applicable)		This is a test
Do you have active renter's insurance?		Yes
Emergency contact full name		John Smith
Emergency contact phone number		555 555 5555
Emergency contact email address		[email protected]
Relationship to you		Friend
Describe requested accommodations (if any)		This is a test
Do you require disability-related housing accommodations?		No
Expected graduation date		2025-10-15T00:00:00.000Z
Vehicle details (make, model, plate) if parking		This is a test
Additional notes or special requests		This is a test
Preferred communication channel		Text message
Consent to receive important notices electronically		No
I consent to the processing of my data for application and tenancy administration		Strongly disagree
Typed full name (serves as signature)		This is a test
Signature date		2025-10-15T00:00:00.000Z
I have read and understand the housing agreement terms		Strongly agree

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Student Housing Agreement Form Template

Streamline your housing agreements for student accommodations

When to use this form

Must Ask Student Housing Agreement Questions

More Forms

Unlock hundreds more featuresSave your Form to the DashboardView and Export ResultsUse AI to Create Forms and Analyse Results

Student Housing Agreement Form Template

Streamline your housing agreements for student accommodations

When to use this form

Must Ask Student Housing Agreement Questions

More Forms

Unlock hundreds more features
Save your Form to the Dashboard
View and Export Results
Use AI to Create Forms and Analyse Results