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Student Information Collection Form Template

Effortlessly Gather Essential Student Details with This Template

Collecting vital details from your students can be a daunting task. This Student Information Collection Form template is designed for teachers and administrators who want to streamline the gathering of essential academic and personal information. With this template, you can easily collect contact details, emergency contacts, and academic history, all while ensuring compliance with data privacy regulations. Its user-friendly design helps you gather information quickly and effectively, making your administrative tasks easier. Try out the live template today for seamless data collection!

Use this Template (FREE) Live Preview
Student full name
Preferred name
Date of birth
Student email
Student phone
Home address (street, city, state/province, postal code, country)
Gender identity
Woman
Man
Non-binary
Prefer to self-describe
Prefer not to say
School or institution name
Current grade or year level
Expected graduation date
Enrollment status
Full-time
Part-time
Not currently enrolled
Prefer not to say
Other
Please Specify:
Primary emergency contact full name
Emergency contact phone
Relationship to student
Parent/Guardian
Spouse/Partner
Sibling
Relative
Friend
Other
Please Specify:
Do you have any medical conditions or allergies we should be aware of?
Yes
No
If yes, please provide details (conditions, medications, or allergy information)
If yes, please specify the accommodations or support needed
Do you require any accommodations or support services?
Yes
No
Are you under 18 years of age?
Yes
No
Parent/Guardian contact details (name, phone, email)
Parent/Guardian consent to collect and use this information
Yes
No
Consent to use photo/video of the student for school-related materials
Yes
No
Consent to share necessary information with relevant school partners (e.g., program providers)
Yes
No
Type your full name as your signature
Date of signature
I confirm the information provided is accurate to the best of my knowledge
Yes
No
{"name":"Student full name", "url":"https://www.quiz-maker.com/QPREVIEW","txt":"Student full name, Preferred name, Date of birth","img":"https://www.quiz-maker.com/3012/images/ogquiz.png"}
Paper art illustration depicting a student information collection form for FormCreatorAI article.

When to use this form

Use this student info form at enrollment, at the start of a term, or whenever records need an update. Teachers, registrars, counselors, and club leaders benefit from having accurate contacts, demographics, emergency details, and support needs in one place. Use it alongside the Beginning of the year student questionnaire form to learn goals and interests, while this form captures the facts you must keep on file. If you are collecting program-specific details, pair it with the Student data collection form. Running tutoring or mentoring? Add a link to your Tutor request form so families can opt in. The result: cleaner data, faster outreach, and fewer gaps during schedule changes or emergencies.

Must Ask Student Information Collection Questions

  1. What is your full legal name and preferred name?

    This ensures official records, reports, and transcripts match state or district systems, while daily communication uses the name you go by. It reduces confusion across classes and during testing.

  2. What are the best parent/guardian contacts (names, emails, and phone numbers)?

    Reliable contact details speed up outreach for attendance, grades, and emergencies. Collecting multiple methods helps when a number changes or voicemail is full.

  3. Do you have any medical conditions, allergies, or medications the school should be aware of?

    Safety information helps nurses and staff respond quickly and appropriately. It also guides field trip planning and classroom precautions.

  4. What languages are spoken at home, and what is your preferred language for school communication?

    Language preferences help you send translated messages and reach families effectively. This improves attendance, engagement, and consent rates.

  5. Do you receive learning supports or accommodations (IEP/504), and what strategies work best for you?

    Knowing services and successful strategies lets teachers personalize instruction from day one. It also supports progress monitoring with tools like the Student data tracking sheet form.

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