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Student Transportation Form Template

Streamline Your School's Transportation Operations

Managing student transportation can be a challenge, whether for daily commutes or special events. This template is designed for schools seeking to gather vital information efficiently and securely. With this transportation form, you can effortlessly collect details about student routes, transportation preferences, and emergency contacts, all while ensuring your data meets WCAG standards for accessibility. Plus, its user-friendly design means you can set it up and share it quickly, making the transportation process smoother than ever. Try out our live template and see how it fits your needs.

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Student full name
Date of birth
School name
Grade
Parent/Guardian full name
Relationship to student
Mother
Father
Legal guardian
Grandparent
Foster parent
Other
Please Specify:
Parent/Guardian email
Parent/Guardian phone
Preferred contact method
Phone call
Text message
Email
Type of request
New request
Update to existing service
Cancellation
Requested start date
Pick-up address
Drop-off address
Alternate address or caregiver details (if applicable)
Days transportation is needed
Monday
Tuesday
Wednesday
Thursday
Friday
As needed/Irregular
Reason(s) for requesting free transportation
Lives beyond walking distance threshold
Hazardous walking route
Special education/IEP transportation requirement
Temporary housing/homelessness (McKinney-Vento)
Medical condition
Family hardship
Safety concern at current stop
Other
Please Specify:
Does the student have an IEP or 504 plan that requires transportation?
Yes
No
Not sure
Is the student in temporary housing or experiencing homelessness?
Yes
No
Prefer not to say
Does the student have mobility or accessibility needs?
Yes
No
Medical conditions or important notes relevant to transportation
If applicable, what equipment or support is needed?
Wheelchair (manual)
Wheelchair (power)
Walker
Service animal
Car seat
Booster seat
Safety harness
Nurse/attendant
Other
Please Specify:
Emergency contact full name
Relationship to student (e.g., aunt, neighbor)
Emergency contact phone
Do you provide permission for the student to be transported as requested?
Yes
No
Do you consent to share necessary information with transportation providers to arrange service?
Yes
No
Typed signature name
Signature date
May the student be released at the stop without an adult present?
Yes
No
Only if an older sibling is present
Not applicable
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Paper art illustration depicting a student transportation form for FormCreatorAI article.

When to use this form

Use this transportation form when families need bus service at the start of a term, after an address change, or for temporary needs like a new after-school program. It captures pick-up and drop-off locations, dates, and safety notes so your team can plan routes and assign stops without back-and-forth emails. Submit it for new enrollments, mid-year transfers, and students who need an alternate caregiver to meet the bus. If you also require explicit consent to ride, pair it with the Bus rider information & permission form. For families who limit directory details, note their preferences using the Directory information opt out form. The result: accurate rosters, safer rides, and fewer urgent calls on busy mornings.

Must Ask Student Transportation Questions

  1. What is the student's full name, grade, school, and student ID?

    These fields uniquely identify the rider and prevent mix-ups with students who have similar names. Matching your SIS and route lists speeds approvals and reduces manual follow-up.

  2. What is the primary home address and any alternate pick-up or drop-off addresses and days?

    Exact locations and when they apply let you assign the closest safe stop and build accurate schedules. If school records need updating, submit a Student records request form.

  3. Who are the authorized pick-up adults and emergency contacts, with phone numbers?

    Drivers and dispatch use this to verify release at the stop and reach someone quickly if plans change. Clear authorization reduces delays and keeps students safe.

  4. Does the student have medical, mobility, or safety needs the driver should know?

    Allergies, mobility devices, or behavior plans inform seating, stop placement, and response in an emergency. Sharing only what is necessary supports compliance and student dignity.

  5. Do you consent to bus transportation and to sharing necessary trip details with the district's transportation provider?

    Written consent reduces disputes and documents the family's preferences. If third parties need access to records beyond directory information, request a FERPA Waiver form.

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