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Supplier Registration Form Template

Streamline Your Supplier Onboarding Process

When you're looking to expand your supplier network, navigating the onboarding process can be a hassle. Our Supplier Registration Form Template is designed to help you quickly gather essential information from potential vendors, ensuring a smooth transition into your business. With this template, you can easily collect contact details, banking information, and compliance documentation, all in a single, organized form. Plus, it's WCAG-aligned for accessibility. You can start using this live template now and simplify your supplier onboarding.

Use this Template (FREE) Live Preview
Legal business name
Trading name (if different)
Company registration number
Tax ID / VAT number
Website URL
Primary business type
Manufacturer
Distributor/Wholesaler
Service provider
Contractor
Consultant
Retailer/Reseller
Other
Please Specify:
Headquarters address
Primary operating regions
North America
Europe
Asia-Pacific
Middle East
Africa
Latin America/Caribbean
Global
Other
Please Specify:
Primary contact full name
Job title
Work email
Work phone
Preferred contact method
Email
Phone
Either
What do you supply? (select all that apply)
Please Specify:
Brief description of key products/services
Typical lead time
Under 1 week
1-2 weeks
2-4 weeks
Over 4 weeks
Varies/Depends
Minimum order quantity (if applicable)
Available Incoterms (select all that apply)
EXW
FOB
CIF
DAP
DDP
Other
Please Specify:
Warranty offered
None
30 days
90 days
1 year
2 years
Custom/Other
Preferred transaction currency
USD
EUR
GBP
CAD
AUD
JPY
Other
Please Specify:
Standard payment terms
Advance payment
Net 15
Net 30
Net 45
Net 60
Other
Please Specify:
Preferred remittance method
Wire transfer
ACH/SEPA
Check
Other
Please Specify:
Do you hold valid business licenses in your operating regions?
Yes
No
Certifications held (select all that apply)
ISO 9001
ISO 14001
ISO 45001
ISO 27001
GMP
CE/UKCA
RoHS/REACH
None
Other
Please Specify:
Insurance coverage
General liability
Product liability
Both general and product liability
None
Other
Please Specify:
Insurance policy expiration date
Diversity status (select all that apply)
Woman-owned
Minority-owned
Veteran-owned
LGBTQ+-owned
Small business
Disability-owned
Not applicable
Prefer not to say
To the best of your knowledge, do you have any conflicts of interest with our organization?
Yes
No
Have you been debarred or sanctioned in the last 5 years?
Yes
No
Client reference company name
Client reference contact email
Return or after-sales support available
Yes
No
Not applicable
Authorized representative full name
Authorized representative title/role
Signature date
I certify that the information provided is accurate and agree to be contacted regarding this application.
Strongly disagree
Disagree
Neither
Agree
Strongly agree
{"name":"Legal business name", "url":"https://www.quiz-maker.com/QPREVIEW","txt":"Legal business name, Trading name (if different), Company registration number","img":"https://www.quiz-maker.com/3012/images/ogquiz.png"}
Paper art illustration depicting a supplier registration form for an article on FormCreatorAI

When to use this form

This form helps procurement and finance teams onboard new suppliers fast. Use it when you need to collect legal details, contact info, product categories, certifications, and payment preferences before adding a vendor to your ERP. For sourcing drives, RFP finalists, or replacing a non-performing supplier, this captures everything in one pass. Event organizers and markets can adapt it for seasonal partners, while ongoing programs can link out to related flows. For quick profile updates without onboarding steps, route vendors to the Vendor information form. After approval, streamline billing by sending the Vendor invoice submission form. Use it when you want a clear audit trail and to reduce back-and-forth as partners register as a supplier.

Must Ask Supplier Registration Questions

  1. What is your legal business name and registration or tax ID?

    This confirms the entity you intend to contract with and supports due diligence. It prevents setup errors and helps accounting match records to the right company.

  2. Who is the primary contact, and how can we reach them?

    Getting the correct name, role, email, and phone speeds every step from onboarding to purchase orders. It reduces back-and-forth and ensures messages do not get lost.

  3. Which products or services do you provide, and in which categories?

    Clear categories let you route reviews to the right team and compare suppliers on like-for-like offerings. It also helps you map items to your catalog and approve only relevant vendors.

  4. Do you hold required certifications, licenses, insurance, or diversity status?

    Collecting compliance details (e.g., ISO, W-9/W-8, COI) reduces risk and meets regulatory or customer requirements. For event or maker programs, you can adapt criteria informed by the Craft vendor application form.

  5. What are your payment terms and preferred method (bank transfer, check, etc.)?

    Knowing terms and method lets finance configure payables correctly and avoid invoice holds. If you plan to accept invoices digitally, align fields with your invoice process to reduce errors.

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