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Travel Declaration Form Template

Ensure Safe Travels with Our Easy-to-Use Template

Traveling can be stressful, especially with health precautions in place. This travel declaration form template is designed for travelers who want to ensure compliance with health guidelines and confirm their current health status. By using this form, you can prevent issues related to COVID-19 by collecting essential information on symptoms and vaccination status, streamline the travel process for yourself and others, enhance safety measures at borders and checkpoints, and promote peace of mind for both you and fellow travelers. Feel free to explore the live template to see how it suits your needs.

Use this Template (FREE) Live Preview
Full name
Date of birth
Passport or national ID number
Country of citizenship
Email address
Mobile phone number
Destination country/region(s)
Accommodation address (first night)
Carrier and flight/train/vessel number
Departure date
Return or exit date
Countries/regions visited in the past 14 days (list or write N/A)
Purpose of travel
Business
Tourism/Leisure
Visiting family or friends
Study
Transit
Official/Government
Other
Please Specify:
Are you currently experiencing any of the following symptoms?
Fever or chills
Cough
Shortness of breath
Sore throat
Loss of taste or smell
Gastrointestinal symptoms
None of the above
In the past 14 days, have you had close contact with someone diagnosed with a communicable disease of public health concern?
Yes
No
Medical conditions, medications, or allergies relevant to this trip (or write N/A)
Are you up to date with any required vaccinations or medical tests for your destination?
Yes
No
Not sure
Not applicable
Are you carrying restricted, controlled, or prohibited items?
Yes
No
If yes, describe the items and quantities (or write N/A)
Are you carrying currency or monetary instruments totaling USD 10,000 or more (or local equivalent)?
Yes
No
Are you bringing food, plant, or animal products?
Yes
No
Emergency contact full name
Relationship to you
Emergency contact phone
Typed signature (full name)
Signature date
I declare that the information provided is true and complete.
Yes
No
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Paper art illustration related to travel declaration form template for FormCreatorAI article

When to use this form

Use this template when you need travelers to confirm itinerary, health status, and contact details before a trip. It suits HR teams approving work travel, schools organizing study abroad, event hosts, tour operators, and public health units. Ask for dates, destinations, flight numbers, lodging, vaccination proof, and recent symptoms or exposures to speed screening and protect others. For outbreak response, pair it with a Contact tracing form to quickly notify exposed passengers and staff. If you manage safety for drivers or pilots, you can also link to a Urine drug screen form as part of pre-travel compliance. The result: faster approvals, clearer records, and fewer last-minute surprises.

Must Ask Travel Declaration Questions

  1. What countries and cities will you visit, and on what dates?

    This shows your full itinerary so reviewers can check entry rules, risk levels, and duty-of-care coverage. Dates create clear windows for any testing, quarantine, or follow-up.

  2. What is the purpose of your trip (business, study, tourism, relocation, or transit)?

    Purpose guides which policies apply, such as employer approvals or insurance. It also helps teams prioritize urgent travel and prepare the right documents.

  3. Have you had COVID-19 symptoms, recent illness, or close contact with a confirmed case in the last 14 days?

    Health status protects fellow travelers and staff and supports compliance with destination rules. Clear answers let reviewers decide on testing, masking, or postponement.

  4. What vaccinations and recent test results can you provide (include dates and documentation)?

    Evidence speeds screening and reduces back-and-forth at checkpoints. Dates verify that results fall within required validity windows.

  5. Who is your emergency contact, and how can we reach them during your trip?

    Up-to-date contacts enable fast help if plans change or you fall ill. This supports duty of care and crisis response.

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