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Tuition Reimbursement Form Template

Create an Efficient Process for Tuition Reimbursement Requests

Managing tuition reimbursement can be complicated, but this template simplifies the process for you and your employees. Designed for HR teams and administrators, this form ensures clarity and compliance in handling tuition reimbursements. With this template, you can streamline submissions, track employee eligibility, and align with your organization's tuition reimbursement policy. Plus, it's customizable to meet your specific needs and WCAG-aligned for accessibility. Discover how easy it is to manage tuition reimbursements with this live template today.

Use this Template (FREE) Live Preview
Full legal name
Work email
Phone number
Employee ID
Department
Job title
Manager or supervisor full name
Institution or provider name
Course or program title
Course type
Undergraduate course
Graduate course
Certification
Workshop or seminar
Continuing education
Other
Please Specify:
Delivery method
In person
Online
Hybrid
Total course credits or hours
Course start date
Course end date
Final grade or outcome
Have you completed the course?
Yes
No
Tuition amount paid by you (enter currency and amount)
Mandatory fees amount (enter currency and amount)
Books and materials amount (enter currency and amount)
Other eligible expenses amount (enter currency and amount)
Total amount you paid (enter currency and amount)
Amount requested for reimbursement (enter currency and amount)
Payment method you used to pay the institution
Credit card
Debit card
Bank transfer
Personal check
Employer purchase card
Other
Please Specify:
Amount covered by other sources (enter currency and amount)
Are any other sources covering part of the cost (e.g., grants, scholarships)?
Yes
No
Is this course related to your current or future job duties?
Yes
No
Prior approval date
Was prior approval obtained in line with company policy?
Yes
No
Proof of payment URL (receipt or statement)
Course completion or transcript URL
Notes for HR or Finance (optional)
Preferred reimbursement method
Payroll reimbursement
Check mailed to address on file
Direct deposit to bank on file
Type your full name as signature
Signature date
I certify the information provided is true and I request reimbursement under the policy
Yes
No
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Paper art illustration depicting a tuition reimbursement form for an article on FormCreatorAI

When to use this form

When you offer employees education assistance, use this form to request approval and payment for course fees, textbooks, and required certifications. It fits common cases: an analyst finishing a semester at an accredited college, a technician earning a weekend certificate, or a manager completing an online program tied to their development plan. HR and finance get clear details and proof, which speeds review and payout and keeps you within policy limits. If these costs recur each month, pair it with the Monthly business expense report form. To watch team budgets and avoid overspend, track commitments in the Money tracker form.

Must Ask Tuition Reimbursement Questions

  1. What course or program are you taking, and which accredited institution offers it?

    This confirms eligibility and helps reviewers verify the school and program meet your policy. It also sets context for judging job relevance and impact.

  2. How does this learning align with your current role or development plan?

    This shows business value and ties the request to skills your team needs. Managers can prioritize funding and apply the policy fairly.

  3. What are the course start and end dates, and how many credits or hours will you complete?

    Dates and hours determine when you can be paid and whether you meet minimums. Finance can schedule reimbursements and forecast spend.

  4. What is the total cost, with itemized tuition, fees, books, and the amount you are requesting after other funding?

    Itemization prevents double payment and speeds approval. If you need automatic math for complex splits, use the Expense reimbursement form with calculations form .

  5. Can you attach receipts and final proof of completion (grade or certificate), and do you need help if a receipt is missing?

    Receipts and proof satisfy audits and common grade requirements. If a document is lost, route a replacement through the Lost receipt form.

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