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VAT Registration Form Template

Streamline Your VAT Registration Process with Our Template

If you're struggling to navigate the complexities of VAT registration, this template is designed for you. It helps businesses like yours efficiently apply to be VAT registered while ensuring compliance with tax regulations. With features that simplify filling out VAT forms, save time during application submissions, and provide clear guidance to reduce errors, you can confidently tackle your VAT registration. Discover how our user-friendly template can ease your VAT application process-try it out today!

Use this Template (FREE) Live Preview
Applicant full name
Applicant email
Applicant phone number
If Other, please specify your role
Your role in relation to the business
Owner
Director
Partner
Employee
Accountant
Tax agent
Other
Please Specify:
Legal business name
Trading name (if different)
Business registration number (e.g., company number or tax ID)
Country of establishment
Registered business address
Date trading commenced or planned
Legal structure
Sole trader
Partnership
Limited company
LLP
Non-profit/Charity
Trust
Government/Public body
Other
Please Specify:
Reason for VAT registration
Reached turnover threshold
Expect to exceed threshold
Voluntary registration
Took over a VAT-registered business (TOGC)
Distance selling into this country
Supplying digital services to consumers
Other
Please Specify:
Requested VAT registration start date
Do you need to backdate the VAT registration?
Yes
No
If backdating, enter the backdated start date
Estimated taxable turnover for the next 12 months (currency and amount)
Actual taxable turnover in the last 12 months (currency and amount)
Main business activity or industry
Does the business make any exempt supplies?
Yes
No
Not sure
Do you sell via online marketplaces or platforms?
Yes
No
Cross-border activities (select all that apply)
Import goods
Export goods
Sell digital services to consumers abroad
None of the above
Sales channels (select all that apply)
In-store
Company website
Online marketplace
Wholesale/B2B
Direct sales
Other
Please Specify:
Preferred accounting method
Accrual (invoice basis)
Cash (payments basis)
Not sure
Preferred VAT return frequency
Monthly
Quarterly
Annually
No preference
Estimated proportion of zero-rated or reduced-rate supplies (percentage)
Apply for a Flat Rate Scheme if eligible?
Yes
No
Not sure
Have you held a VAT number before?
Yes
No
If yes, provide previous VAT number and country
If applicable, provide TOGC details (seller, date, turnover, assets)
Have you acquired the business or assets of another VAT-registered business in the last 12 months (TOGC)?
Yes
No
If yes, list names and ownership percentages
Are there beneficial owners with 25% or more ownership?
Yes
No
Not sure
I confirm the information provided is true and complete to the best of my knowledge
Strongly disagree
Disagree
Neither agree nor disagree
Agree
Strongly agree
I confirm I am authorized to submit this VAT registration on behalf of the business
Strongly disagree
Disagree
Neither agree nor disagree
Agree
Strongly agree
Typed signature (full name)
Signing date
Consent to be contacted about this application
Yes
No
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Paper art illustration depicting a VAT registration form with stylized elements for FormCreatorAI article.

When to use this form

Use this template when you need to register for VAT because you crossed the turnover threshold, plan to start taxable sales, or want to reclaim input tax before trading. It fits limited companies, sole traders, partnerships, ecommerce sellers, and nonprofits. You can capture legal details, trading start date, expected turnover, supply types, and bank info in one place. If you are setting up the entity at the same time, pair it with the Business registration form. To track taxable SKUs or warranties alongside this process, add the Product registration form. Teams use this to submit complete, accurate data to the tax authority and to speed approval.

Must Ask VAT Registration Questions

  1. What is your legal business name, trading name, and company registration number?

    This confirms your identity and matches official records, which reduces rejections and delays. It helps you prove you are the correct entity for the tax account.

  2. When did you start making taxable supplies, and what is your expected taxable turnover for the next 12 months?

    These details determine eligibility, your effective date, and whether backdating is needed. They also guide filing frequency and minimize penalties.

  3. What types of goods or services will you supply, and in which countries or regions?

    This identifies the correct tax treatment, rates, and whether you need additional registrations. If you also onboard buyers, align data with the New customer registration form.

  4. What is your principal business address and who is the responsible contact person?

    Jurisdiction and correspondence depend on a valid place of business and a named contact. A clear contact speeds reviews and follow-ups.

  5. What bank account should we use for VAT refunds and direct debit payments?

    Accurate bank details ensure refunds reach you and payments are settled on time. Collecting IBAN or account numbers with validation reduces errors and chargebacks.

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