Visitor Request Form Template
Simplify Visitor Access with Our Request Form Template
Are you struggling to efficiently manage visitor requests for your organization? This visitor request form template helps you collect essential information from potential visitors, streamlining the entry process and enhancing security. By using this template, you can effortlessly capture visitor details, track appointments, and maintain a record of visits, all while ensuring compliance with privacy regulations. With WCAG-aligned labels, your form is accessible to all users. Start taking control of your visitor management today with our ready-to-use template!
When to use this form
Use this visitor request form to screen and schedule anyone who wants to visit your office, facility, or event. It works for client meetings, contractor work, campus tours, and vendor demos. You collect names, purpose, dates, and access needs, so security and hosts can prepare badges, Wi-Fi, and rooms. Property managers can pair it with a Gate pass form to pre-clear vehicles and speed up entry. Hosts who manage short-term rentals can ask for arrival time and ID, then follow up with the Airbnb check-in form to share codes and house rules. The result: fewer walk-ins, faster check-ins, and a clear record of who is coming, when, and why.
Must Ask Visitor Request Questions
- Who are you meeting, and what is the purpose of your visit?
This identifies your host and the intent of the visit, which helps route approvals and prioritize requests. It also strengthens security by filtering unknown or non-business visits.
- What date and time will you arrive, and how long will you stay?
Clear timing prevents lobby bottlenecks and ensures someone is available to greet you. If you are flying in, sharing your itinerary helps coordinators plan, similar to the Flight reservation form.
- What is your full name and organization (company, school, or group)?
Accurate identification speeds verification and badge printing. It also reduces errors when multiple visitors share similar names.
- What is the best phone number and email to reach you on the day of the visit?
Real-time contact details let staff handle changes, parking updates, or delays quickly. You get reminders and directions without back-and-forth.
- Do you have any access needs, vehicle details, or items to declare?
Knowing parking needs, license plates, IDs, or equipment lets security pre-approve access and assign the right entry point. It also ensures accessibility requests are met without delays.
More Forms
- 100% Free - No Catches
- Collect Responses Today
- Tailor to your Look & Feel