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Wedding Shot List Worksheet Form Template

Create the Perfect Shot List for Stunning Wedding Photos

Finding it challenging to capture every precious moment during weddings? Our Wedding Shot List Worksheet Form Template is designed specifically for wedding photographers who want to ensure no key picture is missed. By using this template, you can easily gather essential details from the couple, allowing you to get a clear understanding of their vision, preferences, and must-have shots. Benefit from streamlined planning, enhanced client communication, and the assurance that you're fully prepared for the big day-all while ensuring compliance with accessibility standards. Explore the template now to start organizing your wedding photography plans seamlessly.

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Partner 1 full name
Partner 2 full name
Primary contact email
Primary contact phone number
Wedding date
Day-of emergency contact full name (not one of the partners)
Day-of emergency contact phone
Ceremony venue and address
Reception venue and address
Getting-ready locations for each partner
Photography coverage start time
Photography coverage end time
Do you plan to travel between locations during the day?
Yes
No
Not sure
Which photography styles appeal to you? Select all that apply.
What are your top photo priorities? Select all that apply.
How much posing direction would you like?
Minimal guidance (mostly candid)
Some guidance (natural prompts)
Detailed posing (polished looks)
Mix of candid and posed
No preference
Getting-ready shots to capture. Select all that apply.
Will you do a first look before the ceremony?
Yes
No
Preferred portrait locations before ceremony. Select all that apply.
Ceremony type and traditions. Select all that apply.
Are there any ceremony photography restrictions?
No flash
Limited movement
Must remain at back
No aisle access
No photos during certain parts
No restrictions known
Unsure / will confirm
Must-have ceremony moments. Select all that apply.
Family group combinations to capture. Select all that apply.
Provide names and relationships for family formals (one group per line).
Preferred time for family formals
Before ceremony
Immediately after ceremony
During cocktail hour
After reception starts
Undecided
Number of attendants on each side (list counts and any children/roles)
Wedding party shots to capture. Select all that apply.
Preferred couple portrait mood. Select up to three.
Would you like to plan golden hour portraits if timing allows?
Yes
No
If conditions allow
Not sure
Reception events to capture. Select all that apply.
Planned exit type
Sparkler
Bubbles
Confetti (biodegradable)
Glow sticks
Flower petals
Cold spark machines (venue approved)
No formal exit
Undecided
Parking, loading, and access details we should know
Rain or backup plan. Select all that apply.
Move to covered/indoor location
Use clear umbrellas
Shift portraits to reception or another day
Proceed outdoors regardless
Decide day-of
Not applicable
Other (please specify)
Accessibility considerations. Select all that apply.
Wheelchair access needed
Stairs only in some areas
Uneven terrain / long walks
Limited shade / heat concerns
Elevator available
None known
Unsure
Preferred delivery formats. Select all that apply.
Online gallery
USB drive
Professional prints
Fine art album
Highlight slideshow
Sneak peeks within 48-72 hours
Social media preview
Sneak peek timing preference
Within 24 hours
Within 48-72 hours
Within 1 week
No preference
Do you grant permission for selected images to be used in portfolio, website, and social media?
Yes
No
May we share select images with your vendors (with proper credit)?
Yes
No
Not sure
Planner/Coordinator name
Planner/Coordinator email
List key vendors and Instagram handles (e.g., videographer, DJ/band, florist, HMUA, venue)
Any other must-have shots or special requests
Anything we should avoid or be sensitive about
Person completing this form (full name)
Date completed
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Paper art illustration depicting a wedding shot list worksheet template for article on FormCreatorAI

When to use this form

Use this when you need a clear, shareable plan for wedding photos. It helps couples, photographers, and planners gather names for family groupings, note cultural traditions, and map locations and timing weeks before the day. This is ideal for large families, tight timelines, separate venues, or when you want a detailed wedding shot list without missing anyone. Pair it with the Event planning questionnaire form to lock in logistics like travel time and vendor contacts, and the Seminar RSVP form for rehearsal or welcome party headcount. The result: a smooth schedule, faster group photos, and a complete gallery you can trust.

Must Ask Wedding Shot List Worksheet Questions

  1. Which family groupings and names are must-have portraits?

    This ensures no one important is missed and avoids awkward pairings. Listing relationships and any sensitivities (divorces, stepfamilies, mobility needs) helps the photographer plan a fast, respectful sequence.

  2. What moments are your top priorities to capture?

    Priorities like first look, vows, cultural rites, toasts, and exit guide where to spend time and attention. It also signals if you want coverage similar to a shot list for wedding video, so timing and gear match your plan.

  3. What is your day-of timeline and photo locations (addresses and permits)?

    Accurate timing and locations prevent delays and missed light. Including travel buffers, venue rules, and permit details avoids last-minute changes or fines.

  4. What style and delivery preferences do you want (candid vs posed, editorial vs classic, black-and-white)?

    Clear style direction guides composition, pacing, and lighting choices. It also sets expectations for gallery size, edits, and turnaround.

  5. Who is the photo wrangler and other key contacts (names, roles, mobile numbers)?

    A single wrangler speeds up group photos and solves issues without pulling you away. Backup contacts for planner, officiant, and DJ keep the schedule on track if plans shift.

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