Unlock hundreds more features
Save your Form to the Dashboard
View and Export Results
Use AI to Create Forms and Analyse Results

Forgot Password?
Get Started
OR
Sign UpLogin With Facebook
Sign UpLogin With Google

Activity Trip Permission Form Template

Streamline Parent Approval for Your Next Event

Planning an outdoor trip can be hectic, especially when it's time to gather parental consent. This Activity Trip Permission Form Template helps schools and organizations efficiently collect approvals from parents or guardians, ensuring everyone is informed and on board. With this customizable template, you can easily manage participant information, track emergency contacts, and ensure all necessary insurance details are covered. Stay organized and compliant with ease, making your trip planning smoother than ever. Start using this template today to simplify your consent process.

Use this Template (FREE) Live Preview
Trip name
Destination or location
Trip date
Organizer or teacher name
Meeting or departure location
Participant full name
Date of birth
Grade or class
Home address
Parent or guardian full name
Primary phone number
Email address
Relationship to participant
Mother
Father
Legal guardian
Grandparent
Sibling
Other
Please Specify:
Does the participant have any allergies?
Yes
No
List allergies and reactions
Are there any medical conditions we should be aware of?
Yes
No
Describe medical conditions and care instructions
Will the participant carry medication during the trip?
Yes
No
Medication details and administration instructions
Describe accessibility needs or accommodations
Health insurance provider and policy number
Primary care physician full name
Primary care physician phone
Are any accessibility accommodations needed?
Yes
No
Emergency contact 1 full name
Emergency contact 1 relationship
Parent/Guardian
Relative
Family friend
Neighbor
Other
Please Specify:
Emergency contact 1 phone
Emergency contact 2 full name
Emergency contact 2 phone
Emergency contact 2 relationship
Parent/Guardian
Relative
Family friend
Neighbor
Other
Please Specify:
I consent to the participant taking part in this trip.
Yes
No
I authorize emergency medical treatment if necessary.
Yes
No
Transportation method for this trip
School bus or chartered transport
Walking with group
Public transportation with group
Private vehicle driven by parent/guardian
Carpool with another approved adult
Other
Please Specify:
If applicable, name of approved driver or chaperone
Photo and video permission for the participant
Yes
No
I acknowledge I have reviewed the code of conduct and discussed expectations with the participant.
Strongly disagree
Disagree
Neither
Agree
Strongly agree
I acknowledge the activity involves inherent risks and agree to release the organizing body from liability to the extent permitted by law.
Yes
No
I acknowledge the refund or cancellation policy provided for this trip.
Yes
No
Authorized pickup persons (list names and phone numbers)
Participant may sign themselves out after the trip
Yes
No
Additional notes or instructions for organizers
Parent or guardian typed signature (enter full name)
Date signed
{"name":"Trip name", "url":"https://www.quiz-maker.com/QPREVIEW","txt":"Trip name, Destination or location, Trip date","img":"https://www.quiz-maker.com/3012/images/ogquiz.png"}
Paper art illustration featuring a trip permission form with checkboxes and signature lines for FormCreatorAI article

When to use this form

Use this form when you need a parent or guardian to approve a student leaving campus for a school, camp, or club activity. It fits day trips, museum tours, service projects, hiking days, athletic events, or an overnight retreat with chaperones. You collect consent, medical info, and emergency contacts in one place so staff can plan supervision, transportation, and safety. If your school also needs admin sign-off, pair this with the Field trip approval request form. For other family events or non-student groups, the Parents permission form may suit. This consent form for trip decisions speeds responses, reduces follow-up, and gives you a clear record you can reference on the day.

Must Ask Activity Trip Permission Questions

  1. What is the participant's full name, grade, and homeroom or group?

    These details let you confirm eligibility and roster students for roll call. They also help match each permission to the correct participant, avoiding mix-ups.

  2. What are the trip details: destination, date(s), times, activities, and transportation?

    Clear logistics help families judge readiness and plan drop-off or pickup. They also set expectations for staff coverage, chaperones, and safety planning.

  3. Who are the emergency contacts and authorized pickup persons, with phone numbers?

    This ensures you can reach someone fast and release the student only to approved adults. It reduces delays during schedule changes or medical situations.

  4. Does the participant have medical conditions, allergies, or medications (with dosage and carry/administration rules)?

    Health details guide preparation, from assigning trained staff to packing supplies. If records must be shared with a clinic, note that you may also need a Document release authorization form.

  5. Do you grant permission, accept the outlined risks, and provide your signature and date?

    This creates a clear, time-stamped record of informed consent for the specific trip. If the student must also acknowledge rules, pair this with a Student consent form.

More Forms

Copy/Edit Form Send to Recipients Make a Form w/AI Form Builder Must Ask Questions
  • 100% Free - No Catches
  • Collect Responses Today
  • Tailor to your Look & Feel